Administrative Coordinator

Administrative Coordinator

Organizational Overview

Established in 2009 Complete College America(CCA)is a bold national advocate for dramatically increasing college completion rates and closing equity gaps by working with states systems institutions and partners to scale highly effectivepracticeschange perspectivesand promote policies that improve student College America isorganizedas anAlliance of 53 states territoriesandhigher education consortia where executives havecommittedtoreimaginingsystems to be engines of equity prosperity and hope. Each Alliance member setsambitious goalsforincreasingcollege completion ratestracksprogress toward their goals andprioritizesimplementation ofa set of evidence-based practices that have proven toproduce more equitable outcomes for students.

Complete College Americas headquarters is in Indianapolis Indiana. A highly functioning and self-driven selected candidate will have potential for remote work; however periodic in-office meetings and travel are .
Although this position is primarily remote the successful candidate is required to
work in the Indianapolis office two days per week; thus must reside in the Indianapolis IN area.

Position Summary:

Reporting directly to the Vice President for Institutional Transformation and Scaling CCA is seeking a dynamic talented and energetic Administrative Coordinator
to support the strategic and programmatic efforts that facilitate CCAs work with our institutional transformation
initiatives and across CCAs Alliance Network.
The successful candidate must demonstrate adeptness at seeking knowledge leading with innovation and integrity advancing diversity and inclusion engaging locally and globally and embracing the responsible stewardship of resources.

The Administrative Coordinator will serve as the lead on matters pertaining to scheduling meetings coordinating activities associated with various projects supporting knowledge management efforts including documenting meetings and processes and providing administrative support for the VP for Institutional Transformation and Scaling. The ideal candidate will have experience with managing multiple projects and tasks simultaneously utilization of tools supporting project management as well as strong organization and time management skills.
The Administrative Coordinator will coordinate and support event planning and logistics for CCA sponsored events. These responsibilities may include securing bids for facilities securing contracts serving as the liaison with vendors and coordinating receivables and expenditures. Additionally the Administrative Coordinator
will engage in cross-functional activities within Complete College America to support the advancement of CCAs strategic and programmatic priorities.

The Administrative Coordinator will support the implementation of work plans to ensure efficient timely execution of activities across the organization aligned with CCAs strategic priorities and project deliverables. The Administrative Coordinator will also prepare and present updates regularly across the organization.

Essential Responsibilities

Intermediaries for Scale (Accelerator Project)/Institutional Transformation Support

• Manage the calendar for all Accelerator
  activities including correspondence
  with the institutions and partners

• Manage the invoicing and reimbursement process for Accelerator activities

• Maintain records related to contracts related to Accelerator projects (including Memoranda of Understanding Data Sharing Agreements technical assistance and professional development activities etc.)

• Compile institutional documents (e.g.
  strategic plans retention plans etc.) to build profiles for the 100
  participating institutions

• Provide support for webinars podcasts and programmatic activities which may include creating registration links monitoring attendance documenting activities supporting event follow up and evaluation

• Maintain the project tracker documenting contacts and activities across the project

• Support the reporting requirements for grant deliverables

• Provide support for the institutional cohorts in CCA University

General Project Support

• Monitor institutional team progress

• Assist in monitoring resources to maximize deliverables across projects

• Collaborate with other internal CCA teams to identify opportunities for partnership

• Identify various tools to ensure consistency and efficiency in organization

• Generate status reports on projects occurring across the Alliance Engagement and Institutional Transformation areas

• Support knowledge management structures processes and activities

• Support the Communications Director in the distribution of communication
  materials related to projects

• Performs other duties as assigned

Required Education and Experience

• High School Diploma or equivalent

• Two or more years administrative support experience

• Strong attention to deadlines and budgetary guidelines

• Proven success working with all levels of management

• Strong organizational skills that reflect ability to perform and
  prioritize multiple tasks seamlessly with excellent attention
  to detail

• Ability to work independently and with professional discretion

• Proficiency in Microsoft Office including MS EXCEL Outlook Planner PowerPoint Teams and Word

• Proficiency with and/or ability to learn new software such as Calendly Adobe and project management software

• Proficiency in remote meeting software including Zoom and Microsoft Teams

• Excellent writing editing grammatical organizational and research skills
• Ability to conduct research and present data in a succinct and well-written manner

Preferred Skills & Qualifications

• Strong interpersonal skills and the ability to build
  relationships with stakeholders including staff and external partners.

• Ability to work with a broad range of constituents/partners
  demonstrating
  proficiency in cultural-competency cultural sensitivity and an unwavering
  commitment to diversity equity and inclusionpersonally
  and professionally.
  
• Excellentorganizational management time-management and problem-solving
  skills.

Working Conditions/Other Data

• Due to the confidentiality of the work the functions of this
  position should be performed in a private workspace.
  
• Occasional travel will be involved.
  

Salary and Benefits

The salary range for this position is 45-55K and is commensurate with qualifications and
experience. CCA offers an excellent benefits package including
generous medical sick and vacation leave and a 403B Retirement Program.

Application Process

Email resume and cover letter to: Applications will be reviewed as they are received until an ideal candidate is identified. For questions please contact .

Physical Demands

The position requires little physical effort. However during an event the employee may lift boxes with meeting supplies and documents for distribution.

Complete College America is committed to providing a safe and secure environment for employees students visitors and stakeholders. As part of this effort a criminal record and professional background check is a condition of employment at Complete College America.

Complete College America Inc. is an equal opportunity employer.

Required Experience:

Manager