Executive Assistant to the President and CEO

Heartshare is seeking a highly skilled motivated Executive Assistant to the President & CEO to provide critical high level administrative and operational support to the President and CEO of Heartshare. Reporting to the President and CEO this role will ensure that the office of the President and CEO operates at the highest level of professionalism and successfully execute complex and strategic scheduling and use excellent judgment and discretion. You will also serve as a welcoming presence in all external interactions including with board members partners and stakeholders when representing the organization and support the Chief of Staff to the President and CEO with coordinating meetings organizational projects in partnership with the Board of Directors Executive team and Leadership teams at Heartshare.

Administrative and Executive Support

• Manage the President & CEOs calendar including scheduling meetings events and travel.
• Prepare briefing documents meeting agendas talking points and follow-up notes for meetings ensuring the President and CEO is fully prepared.
• Screen prioritize and respond to communications on behalf of the President & CEO drafting correspondence and materials as needed.
• Assist the Chief of Staff in monitoring organizational priorities special projects and strategic initiatives led by the President and CEO.
• Manage and organize electronic and hard-copy files related to executive activities.
• Provide support for events hosted or attended by the President & CEO.
• Attending offsite meetings and events as needed.

Office of the President & CEO Operations

• Serve as liaison between the President and CEO Chief of Staff Board of Directors senior leadership staff and external partners.
• Ensure timely follow-up on action items and deliverables resulting from executive meetings.
• Maintain confidentiality of highly sensitive information and exercise sound judgment at all times.
• Support the coordination of Board and committee meetings including scheduling material preparation and logistics.
• Represents the organization within and outside the work environment in a way that promotes the agencys mission vision and values. Personally adheres to organizational mission vision and values in addition to all other agency policies and procedures.

• Minimum Education: High School diploma or GED
• Preferred Education: Bachelors degree from four-year college or equivalent

Requirements:

• 5 years of administrative support experience preferably withan executive leader.
• Bachelors degree or equivalent experience in administration business or a related field preferred.
• Strong organizational and multitasking skills with the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word Excel PowerPoint Outlook) and other administrative tools.
• Ability to work independently while maintaining collaborative relationships with team members.
• High level of confidentiality discretion and professionalism.
• Strong attention to detail and problem-solving abilities

Benefits:

At HeartShare we offer a comprehensive benefit package based on full-time/part-time status. You canexpect:

• Rewarding work in a team environment.
• Paid vacation sick personal days and holidays.
• 403(B) retirement plans with employer contribution.
• Health dental vision and life insurance.
• Employee Assistance Program (EAP).
• Flexible spending account (Dependent Care Medical Parking and Transit).
• Employee appreciation programs and events.
• Tuition assistance program.
• Professional development opportunities.
• Wellhub discount.
• Verizon Wireless discount.
• BJs membership discount.
• Discounts on Broadway tickets movie tickets theme parks sporting events gift certificates & more.

HeartShare is an Equal Opportunity Employer (EOE). If you need to request accommodation during the recruiting process please reach out to

About Heartshare

Who WE ARE:For over 150 years Heartshare has been dedicated to championing and empowering New Yorkers society has too often overlooked and underestimated.