Virtual Assistant

Job Description: Virtual Assistant
Location: Remote
Position: Full-Time Part-Time or Freelance Available
Company: Greentown House

GreenTown is a full-service media production company. For over 25 years weve created impactful contentfrom documentaries and music videos to commercials and educational mediafor clients like Cedars-Sinai Accenture Mitsubishi Kmart and Sears earning industry awards and recognition.

Greentown House is a dynamic forward-thinking company dedicated to creating sustainable eco-friendly solutions for modern living. As a leader in green technology environmental advocacy and community-driven innovation Greentown House has been at the forefront of building smarter more sustainable lifestyles for individuals and businesses alike. Were a close-knit team of passionate individuals who prioritize work-life balance sustainability and making a positive impact on the world.

We are seeking a highly organized resourceful and adaptable Virtual Assistant to provide comprehensive support to our team at Greentown House. This individual will play an essential role in streamlining operations managing administrative tasks and assisting with day-to-day functions to ensure the smooth running of our company. The ideal candidate is a self-starter with strong communication skills and a passion for contributing to a forward-thinking eco-conscious organization.

This is a remote position and candidates must be comfortable working independently and managing multiple tasks efficiently in a digital virtual environment. We offer a flexible work schedule so were open to full-time part-time or freelance arrangements.

• Administrative Support:

  • Manage and organize calendars meetings and appointments for the executive team.

  • Handle inbound and outbound correspondence including emails phone calls and messages.

  • Schedule and coordinate virtual team meetings events and conferences.

  • Maintain filing systems (digital and physical) and ensure records are organized and easily accessible.

  • Assist in preparing and proofing reports presentations and other documents.

• Project Management:

  • Collaborate with different departments and teams to track progress on key projects.

  • Set up task management systems (e.g. Asana Trello) and ensure deadlines are met.

  • Monitor project timelines communicate updates to team members and assist with task prioritization.

• Customer Support & Engagement:

  • Handle customer inquiries via email chat and phone providing exceptional service.

  • Track and respond to feedback on social media platforms emails and other channels.

  • Assist in the coordination of online events and webinars for community engagement.

• Social Media & Content Support:

  • Assist in content creation for social media platforms (e.g. Instagram LinkedIn Twitter).

  • Manage content calendars coordinate posting schedules and track social media analytics.

  • Support the creation of blogs newsletters and other marketing collateral.

• Finance and Operations Assistance:

  • Help with data entry invoicing and basic financial record keeping.

  • Assist with payroll coordination expense reporting and vendor management.

  • Track inventory of office supplies and order supplies as needed.

• Sustainability Initiatives:

  • Support the development and execution of sustainability-related projects and initiatives.

  • Research eco-friendly products and practices for business improvement.

  • Help create educational materials and resources on sustainable living for employees and clients.

• Additional Tasks:

  • Any other tasks and duties as assigned by the team or leadership to ensure the smooth operation of the company.

• Proven experience as a Virtual Assistant Administrative Assistant or in a similar role.

• Strong organizational and multitasking abilities.

• Excellent verbal and written communication skills.

• Familiarity with project management tools (Asana Trello etc.) and Google Suite (Docs Sheets Drive).

• Proficiency with Microsoft Office (Word Excel PowerPoint) and other relevant software tools.

• Ability to prioritize and manage time efficiently in a fast-paced environment.

• Strong attention to detail and a proactive approach to problem-solving.

• A passion for sustainability green living and eco-friendly initiatives.

• Experience in social media management and content creation is a plus.

• Knowledge of basic finance tools and systems (QuickBooks Google Sheets) is a plus.

• Experience working with remote teams and clients.

• Basic graphic design skills (Canva Adobe Suite).

• Understanding of SEO and online marketing techniques.

• Prior experience in customer service or client relations.

• Familiarity with sustainability certifications eco-friendly products or green tech solutions is a bonus.

• Self-Starter: You are highly motivated with the ability to take initiative and manage your own workload.

• Adaptable: You can quickly adjust to changing priorities working across a variety of tasks and learning new systems.

• Tech-Savvy: You are comfortable using various digital tools and software and are always looking for ways to optimize workflows.

• Communicative: You thrive in a remote work environment and understand the importance of clear concise communication.

• Green-Minded: You are passionate about sustainable living and are excited to work with a company committed to making a positive environmental impact.

• A flexible remote work environment with a focus on work-life balance.

• Opportunities to collaborate with a diverse team of passionate professionals.

• Competitive compensation and the potential for growth within a rapidly expanding company.

• Access to exclusive webinars workshops and learning resources related to sustainability and green technology.

• A chance to be part of a company that is making a real impact in the world and fostering a greener more sustainable future.