Senior Assistant Manager/Manager (Finance, Grants and Centre Management)
Senior Assistant Manager/Manager (Finance, Grants and Centre Management)
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Job Description
The Senior Assistant Manager/Manager (Finance Grants and Centre Management) will manage the full range of finance research grant procurement and asset management functions as well as oversee the functions of corporate support human resources and events to ensure the smooth operations of the Corporate Lab so as to enable the Corporate Lab and research projects to accomplish and achieve their objectives milestones and KPIs.
Key responsibilities include:
Financial Management
Develop budget forecasts and projections year-on-year cash flow for proposal/ grant application submissions before project award.
Develop internal process and templates for pre-award budget planning and consolidation.
Work with different project PIs industry partners and relevant NTU departments e.g. Presidents office OFIN Space committee on all costings and budget matters.
Support Director in seeking budget approvals in line with NTUs DOA.
Industry/ Stakeholders Engagement (Financial and Budgeting)
Work closely with external industry partners schools and as well as Project Investigators on yearly budget forecast and planning including work to align/re-align and re-allocate funds across projects in line with industrys directions and justifiable demands. As HMGICS-NTU-A*STAR Corporate Lab is a tripartite lab the industry partners are HMGICS and A*STAR.
Drives effective financial and budget planning develop and analyse monthly reports to assess whether the budget utilization rate is optimal and aligns with the set budget targets.
Analyse cash flow projections manpower budgeting and forecasts and budget utilisation to facilitate decision making.
Conduct data analysis develop planning and forecasting models and utilize data visualization techniques for financial budgeting. This supports management by providing timely and accurate insights such as cash flow and manpower projections.
Monitor industry contributions (in-kind and cash) utilization rate and ratios as required by external grantors.
Research and Grant Management
Oversee preparation documentation and management of LOAs/LOUs and project agreements including variations in coordination with NTU Legal and according to DOA.
Manage grant administration including project variations/virements system updates (RISE iGrants) and collaboration with PIs funding agencies and auditors.
Liaise with stakeholders to handle variation requests seek approvals from governing bodies and grantors and address related queries.
Ensure timely project setup and closure by working with NTU Finance and Research Offices monitoring deficits and supporting reporting and reviews.
Procurement Claims Business Travel
Procurement: Manage and verify purchases and claims based on approved and available budget and ensure that purchases are in compliance with the grant funding and NTU guidelines perform goods receipt follow-up on any invoicing matters.
Provide guidance and advice to PIs and researchers on procurement matters and ensure strict adherence to prudent spending of funds.
Manage and review all balance sheet items outstanding items and open POs to ensure no long outstanding POs.
Claims: Manage and process claims and expenditures for research purchases.
Business Travel: Manage and process business travel requests and travel claims.
Corporate support human resources and events
Oversee the functions (supervising one junior staff) of Corporate Planning Meetings and Reporting Events Workshops and Visitors Human Resource Operations General operations and office administration.
Key requirements:
Degree in Finance or Accountancy with 8 years of relevant experience including 2 years in a supervisory role.
Strong expertise in budgeting financial management research grants audit compliance and procurement processes.
Proficient in MS Office (especially Excel); familiarity with Ariba and SAP Hana is a plus.
Experienced in project/ event management outreach or marketing.
Excellent communication interpersonal and organizational skills; able to manage sensitive matters with discretion.
Self-motivated adaptable and capable of multitasking in a fast-paced team-oriented environment.
We regret that only shortlisted candidates will be notified.
Required Experience:
Manager
Employment Type
Full-Time
