Senior Executive Assistant Manager (Business Operations Management)
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Job Location:
Monthly Salary:
Posted on:
10 hours ago
Vacancies:
1 Vacancy
Job Summary
The role supports institutional reporting and data management related to Continuing Education and Training (CET). It involves coordinating and consolidating data across multiple systems and CET units preparing reports for submission to university management the Board of Trustees the Ministry of Education (MOE) and SkillsFuture Singapore (SSG). The incumbent will also be responsible for enhancing data monitoring processes developing dashboards and providing analytical insights to support strategic decision-making.
Key Responsibilities:
1. Reporting and Data Management
Coordinate and consolidate data from various CET units and systems for regular reporting to university management Board of Trustees MOE and SSG.
Ensure accuracy consistency and timeliness of data submissions and reports.
Maintain proper documentation and version control of reporting templates and datasets.
2. Data Analysis and Dashboard Development
Analyse CET performance indicators and learner data to identify trends insights and areas for improvement.
Work with relevant stakeholders to design and maintain dashboards for tracking key metrics and reporting outcomes.
Support the development and automation of reporting workflows to improve efficiency and data accuracy.
3. Process Improvement and Data Landscape Review
Review and map the current CET data landscape across systems and units.
Recommend improvements to data collection integration and monitoring processes.
Support the implementation of digital tools or data platforms to enhance reporting capabilities.
4. Stakeholder Engagement and Coordination
Engage and collaborate with internal stakeholders including CET units SSG liaison officers Finance and Alumni Relations Office to ensure data alignment and reporting accuracy.
Provide administrative and analytical support for meetings reviews and audits related to CET reporting.
Liaise with external partners or agencies (e.g. SSG) on data-related requirements and submissions.
Job Requirements:
Bachelors degree in Business Administration Data Analytics Information Management or a related discipline.
35 years of relevant experience in administrative reporting data management or institutional planning (experience in CET or higher education preferred).
Strong analytical skills with proficiency in Excel and data visualization tools (e.g. Power BI Tableau).
Meticulous organized and able to manage multiple reporting timelines concurrently.
Excellent communication and stakeholder engagement skills.
Proactive in identifying process improvements and digital solutions for data reporting.
Desired Attributes
Meticulous and detail-oriented with a strong sense of responsibility for data accuracy.
Numerically sensitive able to identify inconsistencies or anomalies in data.
Analytical and solution-focused with the ability to translate data into actionable insights.
Collaborative and communicative comfortable engaging with multiple stakeholders.
Adaptable with a willingness to learn and improve data processes continuously.
We regret that only shortlisted candidates will be notified.
Required Experience:
Manager
Key Skills
- Disaster Recovery
- Order Management System
- SAFe
- TOGAF
- Business Management
- White Papers
- Investment Banking
- Middleware
- Project Management
- Sharepoint
- Order Fulfillment
- Google Suite
About Company
Nanyang Technological University is one of the top universities in Singapore offering undergraduate and postgraduate education in engineering, business, science, humanities, arts, social sciences, education and medicine.
