Sr. Financial Assistant
Sr. Financial Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
Current Employees:
If you are a current Staff Faculty or Temporary employee at the University of Miami please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet please review this tip sheet.
The Business Operations Department at the Rosenstiel School of Marine Atmospheric and Earth Science at the University of Miami has an exciting full time temporary position for a Sr. Financial Assistant. Thesuccessful candidate will assist with the financial operations by monitoring supporting and evaluating grant activities and research accounts from proposals and award set-up to closeout within the assigned department(s) to ensure compliance with applicable University State and Federal policies.
Duties and Responsibilities:
- Complete all forms required by each specific application submission and obtains signatures from faculty and all
- other required school approvers.
- Review proposals and ensures all documentation is correct and ready for submission.
- Initiator and coordinator for multi-step proposal/contract submission in the internal processing system; tracking
- progress problem solving obstacles and ensuring its completion throughout.
- Prepare sub-contracting documents as required by the award and submit to ORA contracts for negotiations.
- Maintain award information current process budget continuations re-budgeting requests no cost extensions
- funding requests and generates required award reports.
- Prepare budget plan and ensures relevant documentation and budget justification are submitted and verifies all
- information is correct in Workday.
- Prepare review and verify budgets with specific attention to effort and salary travel subcontracts consultants
- equipment and indirect costs if applicable.
- Review account attributes in Workday create budget plans and submit information to central offices and verify
- budget in Workday system.
- Maintain salary projection spreadsheet for each faculty their lab staff and students and advise HR of salary
- funding issues that might require a lay-off letter for research faculty and research staff.
- Enter costing allocations in Workday as per faculty approved salary projection spreadsheet.
- Input and extract data from various business application systems provide information to faculty and staff as
- needed.
- Provide assistance and consult with departments in preparing cost and budget analysis and fiscal allocation as
- well as developing administrative efficiencies. Create financial reports reconciliations and review irregular and
- unusual transactions for resolution.
- Monitor the effective indirect cost (IDC) yield across all submitted proposals.
- Exercises discretion and independent judgment in daily activities.
- Responsible for creating and sustaining a collaborative work environment where personnel are treated
- respectfully ethically and professionally at all times; responsible for building positive and productive
- relationships with colleagues at all levels and departments across campus.
- Support the Finance Manager and Associate Director of Finance operationally and with other projects as
- needed.
- Performance at the highest professional level of all other duties as may be assigned.
QUALIFICATIONS
- A bachelors degree in Finance Accounting Research Administration or related field is preferred.
- Two years of progressively responsible experience preferably in an academic and research setting.
- Experience in research administration highly preferred.
- Strong accounting and analytical skills and knowledge of general accounting principles.
- Ability to work in a complex environment with the skills to manage multiple tasks and deadlines establish
- priorities set objectives and achieve stated goals.
- Ability to work as a team or independently.
- Appreciation for organizational subtleties and a high level of discretion.
- Excellent oral and written communication skills.
- Excellent computer (specifically Excel) and organizational skills.
- Strong customer service focus.
- Attention to detail.
- Ability to learn quickly.
The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.
Job Status:
Full timeEmployee Type:
TemporaryPay Grade:
A5Required Experience:
Senior IC
Employment Type
Full-Time
