Administrative Assistant, Community Addiction Services

Make a difference in a growing innovative mental health organization and centre of excellence in people-centered care. Work with supportive colleagues who are passionate about improving lives and champions for quality and continuous learning.

As an Administrative Assistant you will be an integral part of a collaborative inter-disciplinary team focused on delivering seamless services and programs to our clients and customers. If you are looking for a company that is constantly moving forward in pursuit of successful outcomes get ready to love it here!

Hours of Work: 35 hours per week. Inclusive of potential evening and weekend shift as required.

What youll be doing:

• Schedule of meetings and appointments
• Reception duties take voicemails and ensuring messages are communicated
• and documented
• Circulate minutes/memos/letters/correspondence for team members
• Coordinate & prepare for meetings (room bookings catering requests set up
• materials needed create agenda items record and distribute minutes
• Create record update and print various daily monthly quarterly and yearly reports
• Complete and update group/project lists team members lists FANOUT lists and nominal lists
• Arrange for signatures on confidential documents and manage confidential information
• Scan confidential documents to client files
• Prepare presentation
• Daily timekeeping in Kronos
• Participate in Health & Safety inspections
• Process monthly expense reports
• Clinical flow specialist administrative duties
• Coverage of other programs within HHC as required
• Work within multiple electronic documentation platforms

What were looking for:

• Post-secondary education in a relevant field
• 3 years experience in an administrative support role with the knowledge experience and confidence to work independently
• Excellent Microsoft Office suite skills with demonstrated ability to produce
• Creative PowerPoint presentations
• Excellent written and verbal communication skills
• Strong problem solving skills
• Diplomatic analytical and detail oriented
• Great work ethic and commitment to excellence
• Team player with a positive outlook and a good sense of humour

As part of our commitment to the health and safety of our patients staff and community from COVID-19 subject to any accommodation required by applicable human rights legislation Homewood Health Centre requires that all staff have received all required doses of a COVID-19 vaccine approved by Health Canada.

Why work with us

Homewood Health is Canadas largest and leading service provider for medically focused evidence-based treatment of mental health and addiction disorders. Our organizational culture values service excellence integrity collaboration and innovation. Our people make a difference!

As an equal opportunity employer Homewood Health is committed to employment accessibility diversity equity and inclusion. For this reason we encourage applications from members of equity-seeking groups including women racialized and indigenous communities persons with disabilities and persons of all sexual orientations and gender identities/expressions.

Join us at Homewood Health and be part of a diverse team helping Canadians live healthier more productive and fulfilling lives.