Resourcing Specialist Finance

Type:Permanent
Hours:Full time
Location:Wellington
Business Group: Ministerial Services
Branch:Partnerships and Commissions
Salary:$81665 - $101627

• A business support role with a difference!
• An opportunity to support the Executive Government - ensuring Ministers and their staff have the administrative support they need to operate efficiently and effectively
• Strong financial and advisory focus

About Ministerial Services

Ministerial Services are responsible for ensuring that members of the Executive have access to the services and support they need to discharge their Ministerial responsibilities and that Ministers understand their obligations for the use of public resources. We provide Ministerial office staffing entitlements (such as VIP transport and Crown-owned Ministerial residences) and deliver official visits and events.

What youll be doing

The Ministerial Entitlements and Assurance (MEA) team are part of the Ministerial Services group. We operate in a sensitive environment requiring responsiveness to the needs of Ministers and customers transparency with public money and compliance with this position you will be providing direct support to the Executive Government - ensuring Ministers and their staff have the administrative support they need to operate efficiently and effectively.

You will be responsible for:

• Monitoring and processing Ministerial expenditure completing quality assurance activities to ensure expenses incurred adhere to legislation and policy. Youll be managing the payment process end-to-end including liaising with Ministers offices and suppliers. Youll generate purchase orders code and analyse expenses and manage month-end financial processes such as the preparation of journals accruals and management reporting.
• Providing advice & assuranceregarding the services available to Members of the Executive and the rules that apply.

Youll be interpreting and applying policies and legislation and providing advice on business processes. This involves regular communication to our customers (Ministers and ministerial office staff) training and issues management.

• Projects/initiatives youll have the opportunity tolead or contribute to small business improvement projects and will be a key contributor to support times of peak demand such as a General Election or a Cabinet reshuffle.

This is a busy and varied position no two days are the same! If you are solutions focused value teamwork and enjoy juggling competing priorities while delivering the very best of service this could be the position for you.

MEA are a small and supportive team we rotate tasks regularly and have the resilience to cover each others work as needed. We have high standards and hold each other to account. We have diverse experience and cultures but enjoy a laugh and bonding as a team.

What youll bring to the role

You will have the demonstrated ability to work well as a team player and collaboratively across teams and at all levels. A flexible approach to work is valued along with excellent communication skills. We require the very best of service so it is essential that you are discreet proactive reliable and methodical in your approach to work.

This position would suit candidates who have:

• proven financial experience in financial accounting audit including sound knowledge of financial ICT systems (Oracle Power Apps) and intermediate level Excel and Word skills;
• well-developed verbal and written communication skills;
• knowledge of and experience working with public sector requirements processes codes and guidelines;
• an eye for detail;
• highly developed relationship management skills you will have the proven ability to quickly establish build and maintain effective working relationships across a diverse range of stakeholders;
• the ability to self-manage when approaching tasks and priorities and use initiative to make things happen within the agreed scope;
• effective planning and co-ordination skills with the ability to pivot and take a flexible approach adjusting plans and activities when new challenges or requirements emerge; and
• excellent judgement and critical thinking skills - experience interpreting and applying legislation policy and guidelines within a politically sensitive environment would be beneficial.

We are an equal opportunity employer that values diversity and inclusion. We recognise a diverse workforce contributes to better business outcomes. We are committed to creating a workplace where all employees have equal access.

Applications close:5pm 21 September 2025.
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