Data Entry Specialist
Data Entry Specialist
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Salary Not Disclosed
1 Vacancy
Job Description
About Episcopal School of Baton Rouge
The Episcopal School of Baton Rouge is an independent PreK12 institution dedicated to academic excellence innovation and the holistic development of students. As part of our commitment to maintaining accurate records and supporting the seamless operation of school systems we are seeking a Data Entry Specialist to join our remote team.
This position plays a vital role in ensuring the accuracy security and accessibility of school data across administrative academic and operational departments.
Position Summary
The Data Entry Specialist is responsible for accurately entering updating and maintaining data in school systems including student information systems (SIS) learning management systems (LMS) HR databases and advancement/fundraising platforms. The ideal candidate is detail-oriented organized and able to handle sensitive information with confidentiality.
This is a remote position but occasional travel to Baton Rouge Louisiana may be required for key training sessions or system rollouts.
Note: Only candidates who are U.S. Citizens will be considered due to data security and compliance requirements.
Key Responsibilities
Data Management
Accurately input update and maintain records across multiple systems (SIS LMS HR advancement).
Perform regular audits of data to ensure accuracy consistency and completeness.
Verify and cross-check information against source documents before entry.
Assist in preparing reports lists and exports as requested by leadership or departments.
Quality Assurance
Identify and correct errors in data entry.
Flag discrepancies and communicate with appropriate departments for resolution.
Maintain compliance with FERPA HIPAA and institutional data privacy standards.
Collaboration & Support
Work closely with admissions academics HR and advancement teams to support their data needs.
Provide assistance with enrollment data grades attendance records staff records and donor information.
Assist with bulk uploads database clean-up projects and migrations when required.
Documentation & Reporting
Maintain updated documentation on data entry procedures.
Assist in creating user-friendly manuals for staff who access or input data.
Generate periodic reports and dashboards for administrators.
Required Qualifications
Citizenship: Must be a U.S. Citizen.
High school diploma or equivalent; Associates or Bachelors degree preferred.
Minimum 2 years of data entry or administrative support experience.
Proficiency in Microsoft Office Suite (Excel Word Outlook) and Google Workspace.
Strong typing speed and accuracy.
Excellent attention to detail and organizational skills.
Ability to handle confidential information responsibly.
Strong written and verbal communication skills.
Ability to work independently in a remote environment while meeting deadlines.
Preferred Qualifications
Experience with educational data systems such as Blackbaud Veracross or FACTS.
Familiarity with CRM systems (e.g. Salesforce Raisers Edge) for advancement/fundraising support.
Prior experience working in a school or nonprofit environment.
Work Environment & Remote Expectations
Fully remote position with communication via video conferencing email and collaboration tools.
Must maintain a secure and professional home office setup with reliable high-speed internet.
Occasional travel to Baton Rouge LA may be required for training or data system projects (travel covered by the school).
Standard work schedule is Monday Friday with occasional flexibility required for reporting cycles or special projects.
Employment Type
Full Time
