Executive Support Specialist (CRLI Section Executive Assistant)

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Opportunity Awaits Apply Today! Executive Support Specialist 2

The primary purpose of the Executive Support Specialist position is to provide confidential executive and administrative support to the Director of the OHA Equity & Inclusion Divisions Civil Rights Learning and Inclusion (CRLI) section. The position also manages administrative workflows provides operational support oversees division-level office management and handles division-wide business support including financial processing and tracking for the CRLI section. This role ensures that the office of the CRLI Section Director is operationally efficient effective and balances internal and external demands. This hybrid position is required to work onsite at the Portland-based office two days per week.

This full time permanent union-represented position falls under the Executive Support Specialist 2 classification. The AA Rate Pay Range for this position is $4207.00 -$5842.00 USD Monthly

For a full review of the position description which describes the job duties of this position please Click here to view the Position Description

If this opportunity aligns with your strengths background and commitment to advancing health equity we encourage you to apply! At the Oregon Health Authority (OHA) we value diversity and encourage applicants from all backgrounds and experiences to help us build a stronger more equitable future for all.

What We Are Looking For
Minimum Qualifications: These qualifications must be visible in your application for consideration.
One year of experience performing administrative duties in support of agency projects or programs. Qualifying experience would involve data collection and analysis; project evaluation and/or analysis; interpretation and application of laws rules and regulations; or similar experience.

Desired Attributes: The following are skills and lived experiences that we have identified as key to success in this role at OHA. These are the attributes we are looking for in our top candidate. If you possess any of these please let us know in your application.

• Demonstrated proficiency with personal computer applications and software including MS Office Suite Adobe Suite Zoom MS Teams and Smartsheet; ability to quickly learn new technologies including digital accessibility testing and remediation tools (Common Look or equivalent tools).
• Ability to work collaboratively in a complex matrixed environment with multiple directors managers and teams.
• Proven customer service skills including responsiveness problem-solving and ability to manage high-profile projects and diverse partner needs.
• Skill in performing administrative and operational functions requiring independent decision-making within established rules policies and procedures.
• Demonstrated initiative and independent judgment in navigating issues managing competing priorities and meeting deadlines.
• Ability to apply equity and inclusion principles including anti-racism cultural humility ADA accessibility and culturally responsive practices in daily work and decision-making.
• Strong organizational and prioritization skills with the ability to coordinate multiple tasks and adapt to changing demands throughout the work day.
• Fluency (written spoken or both) in a non-English language including American Sign Language.

Application Guidance

How to Apply: Submission Requirements - At the time of application ensure the work history in your applicant profile is up to date and attach a current copy of your resume cover letter and answer all supplemental questions.

• External Candidates: Visit the State of Oregon job opportunities webpage to submit your application. Be sure to follow all application submission requirements.
• Internal Candidates: Current State of Oregon employees must apply through their employee Workday login. Be sure to follow all application submission requirements.
• Applicants who fail to upload resume and cover letter will not be considered.

After You Apply:

• Before the job announcement closes log in to your Workday account to check for pending tasks under My Applications and complete them.
• Remember to check your email (including your junk folder) and Workday inbox for updates on your application.
• We value our veterans! To ensure the security of your information kindly follow the instructions for how to submit your Veteran documents for preference found here. Please do not attach your Veterans preference documentation in the Resume/CV field of your application.

Reminders:

• Your candidate profile and application materials are great opportunities to showcase your interest in the position and highlight your skills and experience. Submissions will be screened for consistency and communication skills including attention to detail spelling and grammar. For more tips and guidance check out What you need to know to get the job!
• This hybrid role is based in Portland and requires 12 days in-office weekly with the option to work remotely 34 days. Please check SECTION 4. WORKING CONDITIONS of the position description linked above to review more details regarding the details surrounding the working conditions.
• Please download and save a copy of this job announcement and linked position description as it is not available after the application deadline. For questions about the announcement need to request a reasonable accommodation and/or require an alternate format please contact the Senior Recruiter Tracy Blach at: (voice/text)) OHA accepts all relay calls.

Benefits of Joining Our Team

We offer a workplace that balances productivity with enjoyment;promote an atmosphere of mutual respect dedication and enthusiasm. You will collaborate with and learn from a team of bright individuals. If youre driven by the passion to do something meaningful that changes lives the Oregon Health Authorityis the place for you. We also offer a competitive benefits package including:

• Excellent medical vision and dental benefits package for the employee and qualified family members with a very low monthly out-of-pocket cost.
• Optional life insurance short-term disability long-term disability deferred compensation savings program and flexible spending accounts for health care and childcare expenses.
• Employee benefits include 11 paid holidays 3 personal business days 8 hours of monthly sick leave and vacation accrual starting at 8 hours per month.
• Possible eligibility for the Public Service Loan Forgiveness Program.
• Membership in the Public Employees Retirement System (PERS)/Oregon Public Service Retirement Plan (OPSRP).

• Training opportunities that will help grow your career with the State of Oregon.

Additional Details

• The information in your application will be used to complete an Equal Pay Analysis to determine salary placement upon hire. Visit the Department of Administrative Services Equal Pay Analysis Webpage for more information.
• The salary listed is the non-PERS qualifying salary range. If the successful candidate is PERS qualifying the salary range will reflect the additional 6.95%. Review the Classification and Compensation page for more details on the classification.
• Agency does not offer visa sponsorship. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet Agency employment eligibility standards.
• OHA does not offer visa sponsorships. Within three days of hire applicants will be required to complete I-9 documentation and confirm authorization to work in the United States. OHA will use E-Verify to confirm that you are authorized to work in the United States. If your employment authorization and documentation is contingent on sponsorship now or in the future you will not meet agency employment eligibility standards.

Helpful Links & Resources

How to Set Job Alerts Workday Applicant FAQ Oregon Health Authority Facebook Instagram LinkedIn Veterans Resources

The Oregon Health Authority is an affirmative action and equal opportunity employer committed to fair employment practices and pay equity for all employees. We do not discriminate based on any protected class including race sex veteran status disability age color religion national origin marital status or sexual orientation and we do not screen applicants based on current or past compensation. Salary is determined through a fair review of your education experience and training as it relates to the position.

OHA strives to be anti-racist organization working to eliminate health inequities and dismantle structural barriers that impact underserved communities. Join us in advancing our Strategic Plan and building a more equitable Oregon.