Administrative Assistant (ACPE)

Do you thrive in a team-centric environment

Are you seeking a position that encourages analytical thinking

If so you are encouraged to join the Program Operations team at the Alaska Commission on Postsecondary Education (ACPE)!

The Alaska Commission on Postsecondary Education (ACPE) is recruiting for an Administrative Assistant to complete our Program Operations team. The successful applicant will be trained to work in one or more specialized areas related to the administration and servicing of financial aid programs such as; maintaining borrower accounts administering garnishment and lien actions administering the Alaska Performance Scholarship and the Alaska Education Grant or serving as a liaison to financial aid staff schools and other sections within ACPE. They will actively support of the agencys values: Service Innovation Empowerment Quality and Accountability.

ACPE values continuous learning and growth. We support training for employees and have opportunities for upward mobility. ACPE hires engaged candidates who are willing to expand their knowledge and stills and is willing to train the right candidates.

ACPE is the States postsecondary education agency promoting access to and success in education and career training after high school. Our Juneau office is conveniently located in the Vintage Business Park area of Mendenhall Valley close to the bus line with plenty of available parking. Positions with the Commission are eligible for all State of Alaska health care leave and retirement benefits. For more information about ACPE our mission and our services visit our website at:

The ideal candidate will possess some or all of the following knowledge skills and abilities:

• Basic bookkeeping or accounting
• Ability to read interpret and explain policies procedures and legal documents
• Experience working with confidential information and documents
• Ability to create process documentation
• Proficiency in MS Office suite (Outlook Word Excel and SharePoint)

• High school diploma or the equivalent; and
• Six months of entry-level technical experience in one of more administrative functional areas such as human resources accounting administration and procurement. This experience includes work such as Administrative Assistant 1 Accounting Technician 1 Human Resource Technician 1 and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of advanced-level clerical experience. This experience includes work such as Office Assistant 2 Accounting Clerk and similar classes with the State of Alaska or the equivalent with another employer.

OR

One year of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year)

OR

One year of any combination or post-secondary education vocational education and/or advanced-level clerical experience. (Three semester or 4 quarter hours or post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Other Information:

This is a fully exempt job class under AS 39.25.110(11).

EDUCATION
If postsecondary education is being used to meet minimum qualifications you must complete the Education and Training section of the application and attach your transcripts to your application. If you have not obtained a degree please indicate the number of credit hours earned in the Degrees Obtained field.

SPECIAL INSTRUCTIONS FOR FOREIGN EDUCATION
Education completed in foreign colleges or universities may be used to meet the above requirements if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value or full value is given in subject areas applicable to the curricula at the state university.It is your responsibility to provide such evidence when applying.

INTERVIEW
Applicants invited for an interview will be required to provide the following at time of interview:

• List of three (3) professional references including current daytime phone numbers.
• Copies of your two (2) most recent performance evaluations. Letters of reference may be substituted for evaluations.

THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY

This recruitment is open to Alaska Residents only. Applicants must meetAlaska Residency Requirementsto be considered for employment at this time.

Special Notice: Please Read Carefully

An applicants response to the minimum qualification question must be supported by the job application.

This position is established as a flexibly-staffed position for ranges 13 to 14. Series levels are distinguished by the organizations business needs and the candidates experience proficiency judgment and independence. If hired at range 13 promotion to range 14mayoccur upon successful completion of the probationary period and training plan.

This position is in the exempt service; therefore it is not covered by the terms of a collective bargaining agreement. As a result ACPE may choose to fill this position as soon as a qualified applicant is identified. While ACPE is in the Department of Education and Early Development for administrative support services only the Commission and its staff are not subject to the direction of the Commissioner of Education and Early Development nor the State Board of Education. Applicants who have any type of educational loan with the Commission must be current in payments to be considered for employment. A routine background check will be conducted on those applicants interviewed and under serious consideration for the position.

EEO Statement

The State of Alaska complies with Title 1 of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation auxiliary aides or services or alternative communication formats please call 1- or 465-4095 in Juneau or (TTY) or correspond with the Division of Personnel & Labor Relations at P.O. Box 110201 Juneau AK 99811-0201. The State of Alaska is an equal-opportunity employer.

Benefits

The following information describes typical benefits available to employees of the State of Alaska. Actual benefits received may differ by bargaining unit or branch of government position type or be prorated for other than full time work.

For a quick breakdown of the insurance health and retirement benefits available for State Employees please refer to the State of Alaska Division of Retirement and Benefits website.

Insurance Benefits

• Health insurance which includes employer contributions toward medical/vision/dental. The following employee groups are under Alaska Care Benefits administered by the State: SeeAlaska Care Help for additional information.

1. AVTEC
2. Confidential
3. Correctional Officers
4. Marine Engineers
5. Mt. Edgecumbe Teachers
6. Supervisory
7. Unlicensed Vessel Personnel/ Inland Boatmans Union
8. Exempt Employees

• The following employee groups are covered by Union Health Trusts. Contact the appropriate Union for additional information.

1. General Government
2. Labor Trades and Crafts
3. Public Safety Employees Association
4. Masters Mates & Pilots

• Employer paid Basic Life Insurance with additional coverage available (amount depends on Bargaining Unit)

• Group-based insurance premiums for:

1. Term life (employee spouse or qualified same sex partner and dependents
2. Long-term and Short-term disability
3. Accidental Death and Dismemberment
4. Long-Term care (self and eligible family members)
5. Supplemental Survivor Benefits

• Employee-funded flexible spending accounts for tax savings on eligible health care or dependent care expenses

• Membership in the Public Employees Retirement System (PERS) Teachers Retirement System (TRS)
• Matching employer contribution into a defined contribution program (new employees)
• Employer contribution into a defined benefit of defined contribution program (current employees)
• Contributions to the Alaska Supplemental Annuity in lien of contributions to Social Security
• Option to enroll in the Alaska Deferred Compensation Program
• NOTE: The Defined Contribution Plan Supplemental Annuity Plan and The Deferred Compensation Program offer a variety of investment options

SeeDivision of Retirement and Benefits: Retiree for additional information

Paid Leave & Other Benefits

• Personal leave with an accrual rate increase based on time served
• Twelve paid holidays a year

WORKPLACE ALASKA APPLICATION QUESTIONS & ASSISTANCE
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1- (toll free) or if you are located in the Juneau area. Requests for information may also be emailed to

For applicant password assistance please visit: specific information about this position please contact the hiring manager at the following:

Heather Carlton Program Analyst