Time Type:

Working Pattern:

Purpose of the Role

Duties and Accountabilities

• Assisting with extensive diary management: co-ordinating multiple electronic diaries and schedules both for internal and external meetings. Arranging meeting rooms and passes.
• Assisting with the organisation and scheduling of meetings / lunches / dinners and attendance at other external and internal events.
• Acting as a point of contact and directing enquiries as necessary screening telephone calls and mail.
• Documents: Formatting inputting editing retrieving copying and transmitting text data and graphics. Intelligent handling of material identifying errors correcting spelling mistakes where necessary.
• Assisting with the organisation of corporate hospitality to include Board dinners employee social events Executive away days and other events as required.
• Assisting with business travel arrangements; including flights transportation and hotels for Executive team members.
• Complete expense forms and submit for authorisation including anti-bribery details.
• Providing cover for EAs to ensure the continued smooth running of the business

Skills Knowledge and Experience

• Good organisational skills with ability to multitask and work to tight deadlines as part of a busy team.
• Experience as a team secretary preferably within the Lloyds of London insurance market or finance services.
• Able to deal with people at all levels within the organisation and externally. Able to build rapport with employees customers and suppliers.
• Able to manage and prioritise workload particularly supporting a team and working as part of a team.
• Excellent written and verbal communication.
• Good computer skills to include outlook word excel and PowerPoint.
• Attention to detail taking pride in the quality of own work.
• Effective problem-solving skills appropriate to the role.
• Recognition of the need for complete discretion/confidentiality.

AEGIS Values

Fairness and respect

We make decisions considering the best interests of key stakeholders. We are direct and straightforward in our actions working collaboratively to create a culture of fairness and respect.

Open and inclusive

We act with integrity valuing diversity of thought and background. We take time to listen to the needs of our customers stakeholders and colleagues working together to seek and share information.

Ambitious

We have a passion for success aspiring to be recognised as best in class. We embrace new opportunities encouraging innovation in pursuit of our goals.

Striving to be better

We strive to improve at all times challenging complacency being agile and adapting to change. We always seek to improve our customers experience with us.

Investing in peoples potential

We provide an environment where each employee can reach their personal potential. We encourage personal accountability for performance and individual ownership for growth and success.

AEGIS London is an equal opportunities employer and recognises the value of a diverse workforce in facilitating better decision making and business growth. We encourage a variety of differing views perspectives and insights to create a collaborative working environment. Diversity and Inclusion are fundamental to our business and we encourage applications from all backgrounds recognising the diversity of society and our customers.

Its important to us that you are able to perform at your best when applying for a role with AEGIS London. If there are any adjustments we can reasonably make to ensure that the process is accessible for you please telephone us on44(0)or email

As a business we understand individual circumstances may differ and aim to be adaptable and to support flexible working practices. Talk to our recruitment team to understand how AEGIS London can help support you in reaching your full potential