HR Intern

Key Deliverables Key Result Areas (What) (List expected results that must be achieved o fulfil job purpose) Supporting Activities (How)

(What are the key activities undertaken to achieve the desired end results) Recruitment Selection & Placement

Post job vacancy on TEC career page and other platforms using designed E-flyers

Provides assistant with all application through the Applicant Tracking System on Seamless HR recruitment portal

Builds relationships with suppliers (recruitment agencies) to ensure service levels are maintained.

Manages applicant responses and ensures that appropriate interview invitations are sent out.

Prepares interview reports and sits on interview panels.

Liaise with the necessary teams to ensure new hire work-tools and workstation are available before resumption. Global Co- Lead Pastor Head Human Resources Senior HR Business Partner HR Business Partner HR Officer HR Intern

Co-ordinates the attendance of volunteers on interview panels.

Assist in new hire onboarding logistics (welcome email buddy assignment) induction support and offboarding/exit documentation. Employee Services and Administration

Input updates in HRIS support in maintaining employee records and troubleshooting minor system issues.

Periodically audits employee database to ensure accuracy

All change in job roles or redeployment and employee contact information must be updated on HRIS

Provides data on employee resumption & exits.

Organize and file employee documentation; ensure proper archiving of key HR records. Employee Relations

Help compile and route employee queries; follow up on resolution status.

Assist in coordinating internal communications upon approval by Head of HR

Manages the HR email and ensures all inquiries are resolved

Document minutes from grievance or incident sessions and maintain issue logs. Employee Engagement

Assist with birthday/anniversary recognition and support logistics for engagement activities.

Support execution of recognition events and assist in maintaining recognition records.

Assist with safety orientation and support awareness activities on workplace safety standards.

Support planning of inclusive initiatives and assist in collecting relevant feedback and participation data

Help coordinate wellness initiatives and campaigns and track employee involvement. Benefits Administration

Assist with leave management process as request arises

Support in enrolling staff into the third-party cooperative scheme (Vizient Coop) Support documentation and collation of benefit requests and HMO communication

Liaise with Health Care Provider in the resolution of issues General HR Administration

Respond to staff inquiries

Engage TECi and Membership class team in ensuring that all new hires undertake the classes before probationary period ends

Assist with collecting appraisal forms following up on submissions and updating HRIS records. HR project Management

Supports in the implementation of identified HR projects to ensure the HR department supports TEC in the achievement of its strategy.

Collate staff feedback on new initiatives and support documentation for HR projects. HR Analytics

Input employee data assist with gathering metrics for dashboards and performance reporting. Talent Management and Organizational Development

Coordinate calendar invites and assists with document preparation for talent review meetings.

Collate staff feedback on new initiatives Talent Development & Training

Maintain and update training records track participant attendance and support venue/logistics coordination.

Skills and Knowledge (Knowledge Skills and Behaviours required to succeed in role)

Educational Qualification

A 1st degree from an accredited tertiary institution Relevant Experience (Type and minimum years expected)

1 - 2 years HR experience preferably in a Generalist role. Technical Skill Requirement

Administrative skills

Computer & MS office suite proficiency

People management skills

Written & verbal communication skills.

Basic Knowledge of HR laws and practices

Database management

Research data gathering analysis & interpretation.

Organisational skills

Ability to deal with tight timelines multiple priorities and demanding customers in a fast-moving constantly changing environment Attitude and Behavioural Traits

High degree of professionalism and maturity

High level of confidentiality

Creative forward thinker

Strong analytical and problem-solving skills

The ability to work as part of a team

Detail-oriented

On-going commitment to learning