Admin Assistant

Work Location:

Hours:

Line of Business:

Pay Details:

TD is committed to providing fair and equitable compensation opportunities to all colleagues. Growth opportunities and skill development are defining features of the colleague experience at TD. Our compensation policies and practices have been designed to allow colleagues to progress through the salary range over time as they progress in their role. The base pay actually offered may vary based upon the candidates skills and experience job-related knowledge geographic location and other specific business and organizational needs.

As a candidate you are encouraged to ask compensation related questions and have an open dialogue with your recruiter who can provide you more specific details for this role.

Job Description:

If youre a highly organized Administrative Assistant who can help provide excellent support to an executive and maintain smooth business operations through your strong administration skills we want you to join our team! As an Administrative Assistant youll provide dedicated highly skilled and diversified support confidentially on a wide range of administrative or general workplace support matters while providing service excellence and operational effectiveness.

What Youll Do

No matter where you work at TD youll make a meaningful impact grow your skills and thrive in our culture of care. As a valued member of our executive team your work will involve a range of complexity and may include the following accountabilities:

Service Excellence:

• Manage efficiently in a multi-tasked environment and ensure deadlines are met.

• Apply appropriate due diligence ensuring accuracy in preparing and promptly completing all required supporting documentation (i.e. reports presentations invoices correspondence/communications tables charts files etc. video conferencing etc.).

• Consistently exercise discretion in managing correspondence information and all matters of confidentiality escalate where appropriate.

• Efficiently manage expectations/concerns through strong communication skills both verbal and written.

• Schedule and organize meetings including preparation and co-ordination by booking the facility pre-mail arranging required equipment refreshments etc. as required.

• Maintain proficiency with software applications/programs and/or department specific systems as required (i.e. MS Office Word PowerPoint Excel etc.).

• Efficiently manage and promptly respond to all incoming enquiries/requests for information independently or re-direct to the appropriate person/area.

• Assist departmental cost/expense management including reporting reconciliation and forecasting.

• Contribute fully to the business by leading supporting and managing annual event planning such as off-sites town halls employee appreciation and other ad hoc events such as conferences.

Operational Effectiveness:

• Ensure the optimal level of customer service and professionalism is provided.

• Provide accurate organized and efficient administrative support; collect and track data research information sort and distribute mail schedule and organize meetings and travel manage calendars create and maintain files and perform other executive administrative assignments as required.

• Prioritize and manage own workflow to ensure quality and efficiency (i.e. Meet deadlines; be flexible in adjusting to changing work priorities).

• Use software programs and other tools or equipment with ease and efficiency and provide documents/ information that effectively support the needs of the team.

• Take initiative to identify and recommend improvements in own job function research and/or investigate issues requiring resolution in order to execute on assigned tasks

Teamwork/Support:

• Be an effective resource and flexible in adjusting to changing work priorities of the executive(s).

• Participate fully as a member of a team supporting the executive(s) and contribute to a positive work environment.

• Keep executive(s)/immediate team informed and up to date about the status/progress of projects and all relevant or useful information related to day-to-day activities.

• Support the executive team by continuously developing knowledge in own area.

• Support the broader team for key programs such as Roadshows preparation including travel arrangement.

Education & Experience:

• College diploma and/or bachelors degree or progressive work experience in addition to experience below

• 5-7 Years of related experience

• Knowledge and experience supporting in capital markets within an administrative and operations capacity is a strong asset.

• Exceptional clerical and administrative skills

• Ability to work independently and within a team.

• Proven organizational skills with ability to keep others focused on task and efficient.

• Excellent communication skills both written and verbal with ability to work with all levels of the enterprise.

• Demonstrated PC skills including proficiency with spreadsheets reporting tools and presentation software.

Who We Are:

TD is one of the worlds leading global financial institutions and is the fifth largest bank in North America by branches/stores. Every day we deliver legendary customer experiences to over 27 million households and businesses in Canada the United States and around the world. More than 95000 TD colleagues bring their skills talent and creativity to the Bank those we serve and the economies we support. We are guided by our vision to Be the Better Bank and our purpose to enrich the lives of our customers communities and colleagues.

TD is deeply committed to being a leader in customer experience that is why we believe that all colleagues no matter where they work are customer facing. As we build our business and deliver on our strategy we are innovating to enhance the customer experience and build capabilities to shape the future of banking. Whether youve got years of banking experience or are just starting your career in financial services we can help you realize your potential. Through regular leadership and development conversations to mentorship and training programs were here to support you towards your goals. As an organization we keep growing and so will you.

Our Total Rewards Package
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial physical and mental well-being goals. Total Rewards at TD includes a base salary variable compensation and several other key plans such as health and well-being benefits savings and retirement programs paid time off banking benefits and discounts career development and reward and recognition programs. Learn more

Additional Information:
Were delighted that youre considering building a career with TD. Through regular development conversations training programs and a competitive benefits plan were committed to providing the support our colleagues need to thrive both at work and at home.

Please be advised that this job opportunity is subject to provincial regulation for employment purposes. It is imperative to acknowledge that each province or territory within the jurisdiction of Canada may have its own set of regulations requirements.

Colleague Development
If youre interested in a specific career path or are looking to build certain skills we want to help you succeed. Youll have regular career development and performance conversations with your manager as well as access to an online learning platform and a variety of mentoring programs to help you unlock future opportunities. Whether you have a passion for helping customers and want to expand your experience or you want to coach and inspire your colleagues there are many different career paths within our organization at TD and were committed to helping you identify opportunities that support your goals.

Training & Onboarding
We will provide training and onboarding sessions to ensure that youve got everything you need to succeed in your new role.

Interview Process
Well reach out to candidates of interest to schedule an interview. We do our best to communicate outcomes to all applicants by email or phone call.

Accommodation
Your accessibility is important to us. Please let us know if youd like accommodations (including accessible meeting rooms captioning for virtual interviews etc.) to help us remove barriers so that you can participate throughout the interview process.

We look forward to hearing from you!

Language Requirement (Quebec only):