Office Coordinator
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Job Location:
Monthly Salary:
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
Office Coordinator
About the Role:
Are you looking for an opportunity to make a real impact in a fast-growing innovative organization We are seeking a proactive and detail-oriented Office Coordinator to play a key role in shaping and managing our new Houston office. This is a chance to be at the heart of operations helping create a productive collaborative and efficient workplace where people love to work.
Why you should join:
This is more than just an administrative role - youll be the backbone of our office working closely with leadership and teams across the organization. Heres what makes this opportunity special:
- Make an Impact: Youll have the chance to set up systems processes and best practices that will shape how our office runs for years to come.
- Be a Connector: Your role will place you at the intersection of operations leadership and team collaboration allowing you to build strong relationships across the organization.
- Room to Grow: As we continue to expand your contributions will be visible and valued opening doors to growth and career advancement.
- Dynamic Environment: If you thrive in fast-paced settings love solving problems and enjoy wearing multiple hats this role is designed for you.
What Youll Do:
Office Management
- Oversee daily office operations and ensure smooth functioning of all processes.
- Develop and implement office policies and procedures to improve efficiency and compliance.
- Manage budgets track expenses and identify cost-saving opportunities.
- Coordinate office renovations repairs and maintenance.
- Implement technology solutions to boost productivity and communication.
Facilities Management
- Work with building management and vendors to maintain a clean safe and productive environment.
- Coordinate office layout and optimize workspace utilization.
- Oversee inventory management of furniture equipment and supplies.
Executive Support
- Manage calendars travel arrangements and event coordination for practice leaders and directors.
- Handle CRM data entry invoicing and expense reporting accurately and on time.
Administrative Support
- Draft professional correspondence prepare reports and organize meetings and conference calls.
- Maintain accurate records files and databases for smooth information flow.
Special Projects
- Take on ad-hoc projects and tasks with flexibility and a problem-solving mindset.
What Were Looking For:
- Bachelors degree in Business Administration or related field.
- Experience in office management or administrative roles (preferred).
- Excellent interpersonal and communication skills - confident with all levels of management.
- Proficiency in Microsoft Office Suite (Word PowerPoint) with strong attention to formatting and detail.
- Strong organizational skills with the ability to manage multiple priorities.
- Self-starter with a proactive attitude capable of working both independently and collaboratively.
- Professional email etiquette and commitment to meeting deadlines.
- Entrepreneurial mindset and a drive to improve processes.
What Youll Get:
- A chance to build and manage a brand-new office environment.
- Direct exposure to leadership and decision-making processes.
- An opportunity to develop your skills in office management operations and executive support.
- A collaborative culture where your ideas are welcomed and implemented.
- Monday Friday schedule with a focus on work-life balance.
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
