Office & Marketing Operations Coordinator
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Job Location:
San Ramon, CA - USA
Monthly Salary:
Not Disclosed
Posted on:
Yesterday
Vacancies:
1 Vacancy
Job Summary
About Beewise
Beewise Technologies is dedicated to transforming the beekeeping industry through automation data and sustainable technology. Our mission is to protect pollinators and ensure global food security by developing innovative solutions that improve bee health and productivity.
Our flagship product the BeeHome is an autonomous solar-powered system that monitors and cares for bees in real time: reducing colony loss and increasing pollination efficiency. With teams spanning hardware software biology and field operations Beewise brings together people passionate about technology sustainability and impact.
We are headquartered in the Bay Area with operations teams in the field and across the globe. At Beewise every role contributes directly to a healthier planet and a more sustainable food future.
Job Overview
Beewise is seeking a proactive highly organized Office & Marketing Operations Coordinator to support daily operations across our internal office marketing and event activities. This role keeps our team running smoothly: managing logistics supplies vendor relationships team activities external event coordination and supporting marketing initiatives. The ideal candidate thrives in a fast-paced environment loves solving problems and enjoys wearing multiple hats.
Key Responsibilities
Office & Operations
- Manage all office logistics: supplies food mail shipping vendors and facilities.
- Support new-hire onboarding (desk setup access welcome kits and IT coordination).
- Plan and execute team events meetings and celebrations.
- Build and maintain organized systems for inventory shipping and storage.
- Partner with HR to ensure smooth day-to-day functioning of our office.
- Respond to voice messages coming inbound to our main corporate phone number.
Marketing & Event Support
- Coordinate logistics for conferences and events: registration travel shipping booth materials and on-site support.
- Manage swag and gift inventory: ordering labeling shipping and vendor coordination.
- Assist with marketing campaigns partner gifting and sales support initiatives.
- Support the marketing team with administrative tasks (including but not limited to research vendor follow-ups materials inventory other record keeping and managing against project deadlines.
What Youll Bring
- 25 years of experience in office administration marketing coordination or event logistics.
- Strong organizational and multitasking skills with sharp attention to detail.
- Excellent communication and collaboration across teams.
- Resourceful hands-on and comfortable managing multiple priorities independently.
- Proficiency with Google Workspace spreadsheets and vendor management tools.
Bonus points if you have:
- Experience with event planning or marketing logistics.
- Familiarity with inventory management or shipping platforms.
- A creative eye for branding gifting and event production.
Compensation & Details
- Location: San Ramon CA (on-site role)
- Salary Range: $70000 - $85000 (depending on experience)
- Benefits: Comprehensive health coverage paid time off and participation in company events and swag programs.
- Reports To: Head of HR (with dotted-line support to Marketing)
Required Experience:
IC
Key Skills
- Office Manager Experience
- Microsoft Office
- Customer Service
- Computer Skills
- Microsoft Outlook
- Microsoft Word
- QuickBooks
- Medical office experience
- Office Experience
- Front Desk
- Microsoft Excel
- Administrative Experience
