Welcome to the City of Charlotte

Charlotte is Americas Queen City opening her arms to a diverse and inclusive community of residents businesses and visitors alike. Here you will find a safe family-oriented city where people work together to help everyone thrive. The mission of the City of Charlotte is to deliver quality public services and promote the safety health and quality of life for all residents.

Our guiding principles include:

• Attracting and retaining a skilled and diverse workforce

• Valuing teamwork openness accountability productivity and employee development

• Providing all customers with courteous responsive accessible and seamless quality services

• Taking initiative to identify analyze and solve problems

• Collaborating with stakeholders to make informed decisions

SUMMARY

Major Duties & Responsibilities:

• Provides Accounts Payable Manager with Aged Payable report every mid fiscal year and month before year end closing

• Research data and prepare clear and concise financial reports

• Audit invoices verify sales use tax computations purchase order number approval signatures and supporting documentation for compliance and regulations

• Analyzes monthly vendor statements and maintains frequent contact with vendors to ensure accounts are current

• Practice in-depth knowledge of City of Charlottes Financial System

• Coordinates with procurement team and purchase order owners for insufficient funds and pricing discrepancies on Purchase Orders and Contracts.

• Reviews and reconciles vendor monthly statements to follow-up on missing invoices and payment discrepancies

• Gathers data and support for all audits and public records request related to accounts payable

• Respond to internal and external vendor enquiries in a courteous manner and provide information within area of assignments

• Resolve complaints in an efficient and timely manner or refer to the Accounts Payable Manager

• Assist with researching and resolving uncleared checks including STOP payment requests and reissuing checks as appropriate

• Manages telecommunications billing for the department and works closely with stakeholders for tenant telecommunication billing discrepancies

• Document repetitive Purchase Order errors and collaborate with the Finance and Procurement teams to establish root cause(s) which result in errors

• Ensure payments are made in accordance with City of Charlottes payment terms and company policies

• Collaborate with Aviation internal contacts and City Finance to complete fiscal yearend activities

General Information:

• Standard office hours apply however schedule subject to irregular hours overtime an emergency call backs to work.

• Successful candidate must hold valid drivers license in state of residency and ability to obtain and maintain a City Driving Permit.

• Ability to pass a background check in advance of start date required. Certain convictions will disqualify individuals from unescorted access privileges and therefore exclude from employment.

Minimum Qualifications:

High school graduate or equivalent with five (5) years of relevant experience OR 2-year college degree with three (3) years of relevant experience OR Bachelors level degree with one (1) year of relevant experience

Preferred Qualifications:

Bachelors Degree with 4 years of relevant experience. Experience in public sector Accounts Payable. Advanced knowledge of Microsoft Office (Word & Excel) skills.

Knowledge Skills & Abilities:

• Considerable knowledge of accounts payable

• Considerable knowledge of applicable policies procedures regulations and laws

• Computer skills and proficiency with Microsoft Office Suite

• Excellent interpersonal skills including the ability to develop effective relationships with co-workers and stakeholders with a focus on customer service

• Must be able to effectively communicate with a diverse group of employees and customers with a wide variety of needs.

• Good analytical skills for reviewing invoices and understanding special requirement.

• Strong organizational skills.

• Ability to reconcile high volume of transactions.

• Ability to work under time constraints and deadlines and shift suddenly to new tasks when priorities change.

• Ability to work in a team environment as well as independently.

• Ability to establish and maintain effective working relationships with internal and external customers.

• Effective verbal communication and professional writing skills.

• Ability to prepare financial reports from records.

• Ability to exercise initiative and independent judgment within established procedures and discretion during performance of duties.

• Ability to identify and analyze problems and identify possible solutions in support of established goals.

• Ability to maintain effective working relationships with co-workers other City departments and the public representing the airport in a positive manner.

Physical and Sensory Requirements:

This position is sedentary in nature and may require long periods of sitting. Sensory requirements include touch hearing and vision.

CONDITIONS OF EMPLOYMENT

The Citys Background Check Policy requires background checks to be conducted on final internal or external candidate(s) applying for any position with the City of Charlotte. The type of information that will be collected as part of a background check includes but is not limited to: reference checks social security verification education verification criminal conviction record check and if applicable a credit history check sex offender registry and motor vehicle records check.

Background checks must be in compliance with all federal and state statutes such as the Fair Credit Reporting Act (FCRA). The checks must be consistent with the guidelines set forth by these laws requiring organizations to obtain a candidates written authorization before obtaining a criminal background report motor vehicle records check or credit report; and to properly store and dispose of information derived from such reports.

Final candidates must pass a pre-employment drug-screening test and physical examination. During the selection process candidates may be asked to take a skills test and/or participate in other assessments.

The City of Charlotte is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race religion color sex national origin marital status age disability sexual orientation political affiliation or on the basis of actual or perceived gender as expressed through dress appearance or behavior.

Our culture is to serve the community honorably.

HOW TO APPLY

Apply online.

Federal law requires employers to provide reasonable accommodations to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job.

You are welcome to visit the City of Charlotte Human Resources Department lobby where self-service application kiosks are available. They are located in our office at 700 East 4th Street Suite 200 Charlotte NC 28202. We are open Monday through Friday from 9:30 a.m. to 3:30 p.m. (EST) excluding official City holidays.

For questions about your application or the hiring process please email .

The City of Charlotte is committed to making our services and programs accessible to all. Upon request auxiliary aids written materials in alternate formats language access and other reasonable accommodations or modifications will be provided. To make a request please fill out the Innovation & Technology ADA request form or call 704.336.4120.

BENEFITS

The City of Charlotte provides a comprehensive benefits package to eligible employees.

Clickhereto learn more about the City of Charlottes benefits.

The City of Charlotte is a drug and alcohol-free workplace.