Motor Carrier Safety Assistance Program (MCSAP) Grants Administrator
Motor Carrier Safety Assistance Program (MCSAP) Grants Administrator
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$ 91320 - 105024
1 Vacancy
Job Description
Department Information
- This position is only open to Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.This position is not subject to the Hiring Freeze as outlined in Executive Order Ddue tobeing critical to protecting the health life and safety of Coloradans.Our Mission -Engaged employees working together to safeguard lives and to provide diverse public safety services to local communities.Our Vision -Creating safer and more resilient communities across Colorado.Our Core Values Unity Honor Service
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!Careers with a purpose:If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand four annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
To learn more about State of Colorado benefits please visitState of Colorado benefits.
Description of Job
About the Work Unit
The Motor Carrier Safety section provides a safe and secure environment for all persons by reducing commercial vehicle related crashes hazardous material incidents and eliminating criminal interdiction activity in commercial motor vehicles.
About the JobThe purpose of this position is to oversee and administer the Motor Carrier Safety Assistance Program (MCSAP) grant function(s) and to supervise several program positions assigned to the Motor Carrier Safety Section of the Colorado State Patrol. This position in coordination with MCSAP leadership helps to determine the strategic direction and performance metrics for the unit and is responsible for submission of these metrics in the annual Commercial Vehicle Safety Plan. This position is responsible for ensuring that all activities and expenditures are in compliance with MCSAP requirements at the Federal Level and advises the MCSAP Captain and Sergeants when performance metrics duties activities and/or expenditures are outside the scope of the grant. This position provides leadership and is a subject matter expert in MCSAP/FMCSA federal grant management for the State Patrol and the State of Colorado. This position is responsible for the management of specific programmatic aspects of the unit ensuring that staff complete activities and duties in adherence to all grant requirements and restrictions.
Work Environment
100% in-person Office sedentary Typical work hours Monday-Friday 8:00 am - 5:00 pm.
Key Responsibilities
Grant Program Administration
This position oversees all MCSAP grant awards received by the Colorado State patrol. Grant programmatic duties include but are not limited to administering the MCSAP grant program funds; participation and representation during project and contract negotiations; as well as audits and federal program reviews; and assists in the development of plan(s) or processes to resolve adverse findings. Monitors grant programmatic implementation to ensure compliance with state and federal rules and award letter regulations and requirements fidelity to goals and objectives and adherence to allowable budget expenditures by the end of the grant. Manages the grant review process and submits recommendations for funding. Duties include developing the Commercial Vehicle Safety Plan in collaboration with MCSAP leadership the development and submission of the annual update/plan; development of all supplemental requests for funding; providing resolution and response to questions/issues posed by the granting agency after review of annual grant submission; preparing quarterly and final reports analyzing data providing statistics and graphics for grant applications and reporting developing the annual budget and preparing budget modifications and grant extensions and ensuring completeness and accuracy of all data and information included in reports and evaluations. This position applies theory principles models standards and precedence to complex data sets for performance evaluation and reporting. This position is the States subject matter expert on the MCSAP grant/fund and regularly meets with Federal partners to collaborate and ensure completion of the grant objectives to minimize the risk of returning funds and to help develop policy and procedures to maximize federal reimbursement.
Financial Grant Administration
Develops prepares submits and monitors all MCSAP grant budgets Monitors budget expenditures to ensure compliance with state and federal fiscal rules regulations and procedures. Develops prepares submits and monitors state match funds and activities to ensure required match is fulfilled.Develops prepares submits and monitors required Maintenance of Effort funds/activities and completes annual MOE certification. Develops prepares and submits quarterly and final reimbursement requests for approval and payment to granting agency. Resolves any funding issues related to ineligible activities/expenditures and allocates funds for grant OT and reconciles monthly and year-end grant records to the states accounting system (CORE). Analyzes data identifies and resolves problems using appropriate accounting procedures. Verifies grants are in fiscal compliance for both state and federal fiscal year opening and closing activities. Responds to requests for financial data and clarification from MCSAP leadership CSP leadership financial services payroll and FMCSA with necessary information on prior and current years grant drawdown and expenditures as well as for inclusion in budgetary report to the legislature. Prepares reports summarizing funding activities at the request of internal and external customers. Prepares fiscal reports and submits to MCSAP leadership and granting agency.
SupervisionThis position supervises three positions within the unit a Grant Specialist III and two Administrator IIIs. Each specializes in a different programmatic aspect of MCSAP. This position plans organizes work unit functions coordinates time and schedules for maximum efficiency. Supervises subordinate personnel including but not limited to: determining workload delegating assignments identifying training needs monitoring and evaluating performance and initiating positive member recognition. Ensures workplace written directive adherence. Observes operations processes and/or practices and methodologies for quality assurance and liability mitigation. This position also develops performance plan(s) in collaboration with employees and meets regularly to discuss progress including the completion of a formal progress review and final review.
Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
NOTE: To be considered for this position you must meet one of the following options for consideration.
Minimum QualificationsEight (8) years of full-time progressively responsible professional experience in grants administration or fiscal administration which included management compliance and oversight of grants.
OR
A combination of related education and/or full-time progressively responsible professional experience in grants administration or fiscal administration which included management compliance and oversight of grantsequal to eight (8) years.If education is substituted for work experience an unofficial transcript of the relevant education must be provided with your application.
Preferred Qualifications- Knowledge of federal rules and regulations related to federal grants.
- Experience drafting policies and procedures.
- Experience with the State of Colorado financial system CORE.
- Experience conducting training and providing technical assistance.
- Supervisory or management experience leading grants.
- Federal grants experience.
- Experience with developing and reconciling budgets.
- Knowledge of accounting principles.
Required Competencies- Strong communication skills.
- Exceptional organizational and time management.
- Deep understanding of grant writing proposal development budgeting and financial reporting.
- Analytical and strategic thinking.
- Strong relationship building skills.
- Ability to manage multiple projects simultaneously with adhering to strict deadlines.
- Excellent compliance expertise.
Conditions of Employment- Must be Colorado resident at the time of application.
- Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search and drug testing.
Supplemental Information
- Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information:Are you in need of an accommodationThe State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at .
Recruitment Timeline Information and Important Notices- Applicationsare considered complete and accurate at the time of submission. Therefore additional information may not be solicited or accepted after your application has been received.
- Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
- Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
- Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
- NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
- Comparative Analysis Stepsmayinclude
Subject Matter Expert (SME) application review week of September 29th
Interviews the week of October 13th
Required Experience:
Unclear Seniority
Employment Type
Full-Time
