Personal Assistant to CEO
Personal Assistant to CEO
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$ 40 - 50
1 Vacancy
Job Description
Personal Assistant to CEO
25-30 hours/week
Key Responsibilities
David Gold CEO of Global Health Strategies is seeking a highly organized individual to help manage his personal family and household responsibilities with an additional component that supports aspects of his professional role.
This position encompasses responsibilities in three main areas:
- Household Management
- Family Support
- Record-Keeping and Finances
David Gold has three children one in sixth grade and two in college and requires support for both personal and select professional responsibilities. The ideal candidate will be comfortable working partially in person at the familys Upper West Side apartment to ensure that:
- His youngest daughters educational social extracurricular and health activities are well organized and up to date.
- Household logistics such as supplies a new apartment search and an upcoming renovation are managed effectively.
- Record-keeping bills and financial matters are handled in a timely and accurate manner.
- Family trips vacations and activities are thoughtfully planned and coordinated.
- His personal commitments and responsibilities are organized and prioritized.
The role will also involve close coordination with David Golds executive assistant at Global Health Strategies to ensure seamless calendar management across both personal and professional domains.
Some of the key activities of this position include:
Household
- Oversee upkeep maintenance and scheduling for home and rental properties including opening and closing the familys Fire Island residences.
- Ensure family IT and video equipment is properly maintained and functional.
- Assist in locating and securing a new apartment in New York City.
- Work with contractors to manage renovation projects for a second apartment.
- Support the hiring and coordination of a part-time chef.
- Manage grocery shopping household errands and inventory tracking.
- Oversee maintenance of family automobiles including inspections servicing and fueling.
- Order household supplies and maintain inventory across all family properties.
Record-keeping/Finances
- Organize and pay household bills including utilities insurance and other recurring expenses.
- Support annual tax filings by gathering and organizing documents and liaising with the familys personal tax accountant.
- Maintain and organize personal files including electronic filing systems.
- Oversee functionality of office equipment such as computers printers and fax machines and manage related supplies.
Family responsibilities
- Plan and coordinate family vacations and travel in collaboration with a travel agent.
- Organize school paperwork schedules and calendars for David Golds sixth-grade daughter.
- Coordinate extracurricular activities in partnership with her parents.
- Support planning and logistics for her Bat Mitzvah in January.
- Organize social and holiday dinners for friends and extended family.
- Schedule and manage medical dental orthodontic and other health appointments for David Gold and his daughter.
- Coordinate and plan social and educational activities for the youngest daughter.
- Research purchase and coordinate gifts for birthdays holidays and special occasions.
- Plan and manage logistics for occasional family events and gatherings.
Work-related responsibilities
- Coordinate personal and professional responsibilities to ensure seamless scheduling.
- Assist with occasional work-related tasks.
- Collaborate closely with David Golds Executive Assistant at Global Health Strategies.
Skills for Success and Qualifications
- Proven experience as a personal or administrative assistant.
- Excellent organizational skills attention to detail and ability to multitask effectively.
- Experience managing household and family logistics.
- Honest trustworthy reliable punctual and discreet; capable of handling confidential information with integrity.
- Energetic yet even-tempered adaptable to the needs of a large extended family with a positive outlook and sense of humor.
- Proficiency with technology and office software including Microsoft Office Suite and Google Workspace (calendars invites Google Drive Dropbox etc.).
- Flexibility to adjust schedule during the week and on rare occasions on weekends with advance notice.
- Demonstrated ability to exercise sound judgment and take initiative.
- Strong skills in system creation and organizational management.
- Exceptional written and verbal communication abilities.
NYC Range: $40.00 - $50.00/hour
Required Experience:
Chief
Employment Type
Hourly
