Program Supervisor (8 Months contract) - Morning

Who We Are

For more than 130 years The Salvation Army has served people in need in communities across Canada and Bermuda. Building on our roots as a world-wide Christian church each year we help more than 2 million people providing necessities such as food clothing and addition we support people experiencing unemployment addiction and family challenges. We continually adapt and innovate to meet emerging needs and live out our mission vision and values of hope service dignity and stewardship. As a faith- and values-based organization we hire and serve people of all backgrounds and walks of life - there is a place for everyone to belong here.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ meet human needs and be a transforming influence in the communities of our world.

Job Description:

Position Purpose Summary:

The position of Program Supervisor is an entry-level management position that assists the Assistant Director in managing front-line day-to-day operations of the Maxwell Meighen Centre.

Accountabilities:

Program Responsibilities:

• To assist the Assistant Director with theday-to-day operation of the Shelter.
• Ensure clients receive proper Customer Service while relating to the Intake Workers.
• Assist the Assistant Director to ensure that the Triage Process is completed promptly and all necessary administration and data entry is correct.
• Support the Intake Staff to ensure Level 1 Clients are provided with resources support and referrals towards housing stability.
• Read daily logbooks and make necessary follow-ups.
• Review all Incident Reports make any follow-up & ensure necessary notations as needed. File incident reports monthly.
• Assist the Assistant Director in ensuring the Hostel and Facility complies and meets the standards for Quality Assurance and Accreditation.
• Deal with all client issues & concerns as they are brought forward.
• Ensure complaints from residents community or stakeholders via phone in person or written are documented and forwarded to the Director.
• Make necessary referrals to Case Workers Chaplains Harm Reduction Workers etc.
• Assist the Assistant Director in overseeing Client Programs ensuring that Clients receive a variety of engaging activities to promote wellness.

Staff/Supervision Responsibilities:

• Supervise and provide day-to-day direction to all staff in accordance with established policies and procedures including Collective Agreement Employment Standards and payroll procedures.
• Review Intake timecards and forward to the Hostel Manager for approval of payroll
• Schedule conduct and document supervision.
• Conduct PEAC Reviews and Evaluations with assigned Intake Staff.
• Attend and actively participate in all related staff meetings.
• Prepare Intake Worker shift schedules in accordance with current policies and Collective Agreement.
• Assist the Assistant Director in scheduling staff and ensure all shifts are covered.
• Ensure that theIntake Office is supplied with necessary forms Logbooks office supplies and other materials.
• Ensure contact information is up to date for all Intake Workers.
• Monitor and maintain the Intake worker relief pool.
• Assist with the interview process when requested.
• Generate and submit daily weekly and monthly reports as required.
• Provide backup support to Intake Staff and their functions when required.

Administrative and Other Duties:

• To assist the Assistant Director with the administration of the Hostel Residential and Facility.
• To give direction and ensure SMIS entries are completed properly.
• To assist the Assistant Director and the Director with the Human Resources function of the Shelter.
• On Call duties as scheduled

Health and Safety

• To assist the Assistant Director to ensure that all Health and Safety requirements specific to the Hostel are following the Occupational Health and Safety Act.
• Ensure Intake staff are completing Security Rounds as per policy.
• To assist with incident investigations.
• To assist with employee health and safety training.
• To assist make recommendations and/or correct substandard acts or conditions.
• To assist in commending employee health and safety performance.
• To perform employee safety observations.

Organizational Responsibilities:

• Adhere to standards that are consistent with the values and philosophy of The Salvation Army.
• Participate fully and constructively in staff meetings and in-service training.
• Engage in formal supervision and performance evaluations.
• Read and follow the policy and procedures manual the Employee Handbook and the Toronto Shelter Standards and understand that the Hostel/Residential Supervisors position will be required to adhere to all these guidelines in dealing with clients staff and the public.
• Become familiar with the job descriptions and task lists for each position that reports to the Hostel/Residential Supervisor.
• Make suggestions to the Management team that will improve efficiency working conditions and/or procedures.
• Represent the Organization in a professional manner.

Perform other duties as required.

CRITICAL RELATIONSHIP MANAGEMENT:

Governance Boards and Councils: None

Internal:

• Case Management Department
• Environmental Department
• Harbour Light Addictions Services
• Toronto Housing and Homelessness Supports (THHS)

External:

• Parkdale Queens West (PQW)
• The Neighborhood Group (TNG)
• Inner City Health Associates (ICHA)
• Partners for Access and Identification (PAID)

MANAGERIAL/Technical Leadership RESPONSIBILITY:

• Reports directly to: Assistant Director
• Direct reports for this position: Intake Worker

FINANCIAL AND MATERIALS MANAGEMENT:

• Holding and directing donations to the appropriate personnel
• Minor material responsibilities (access to confidential information responsibility for proper usage of equipment).
• Uses or maintains organization assets in accordance with established guidelines.
• Ensure proper use of and tracking of various gift cards vouchers and tickets as directed by the Leaders and related policies.
• May handle cash and credit card.
• Uses and maintains organization Ministry Unit assets in accordance with established guidelines.
• Does not process any financial transactions and may advise on budget pertaining to the scope of their own job.
• The above responsibilities must be discharged in accordance with The Salvation Armys Mission Statement in a professional manner upholding our code of conduct.

WORKING CONDITIONS:

• This is an eight-month contract position working 40 hours per week with the possibility of extension.
• Work is performed in an emergency housing facility subject to high client levels of stress and crisis intervention will be required.
• There will be exposure to dirt bodily fluids bodily waste; drugs and alcohol noise dealing with angry and abusive people verbal abuse and odors

The above responsibilities must be performed in keeping with The Salvation Armys Mission Vision and Values in a professional manner upholding our code of conduct.

education experience Qualifications certifications skills:

Education Qualifications and Certifications:

• Social Services Worker Diploma or aminimum of 5 years in a work-related field including experience in a residential setting
• Alternative combinations of education and experience may be considered.

Experience and Knowledge Requirements:

• 1 -2 years Supervisory Experience
• Thorough knowledge of Toronto Hostel Standards
• Good interpersonal skills
• Fluent in written and spoken English
• Second language an asset
• Certification in First Aid/CPR and Non-Violent Crisis Intervention
• Computer Skills
• Criminal Record Check clearance and VSC

Skills and Capabilities:

• Attention to detail problem-solving and analytical skills
• Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility
• Ability to undergo applicable screening and background checks successfully that are satisfactory to The Salvation Army in its sole discretion (i.e. The Salvation Army Abuse Registry) and provide an original copy of a Background Check with vulnerable sector screening.
• Ability and willingness to develop an understanding and support for the mission and purpose of The Salvation Army in Canada and its implications as related to position responsibilities.
• Commitment to upholding and promoting The Salvation Armys core values of hope service dignity and stewardship ensuring that all interactions reflect compassion respect and dedication to helping those in need.

The Salvation Army offers accommodation for applicants with disabilities in its recruitment process. If you are contacted to participate in an interview or screening process please advise us if you require accommodation.

Compensation:

Placement in the salary range will be based on factors such as market conditions internal equity and candidate experience skills and qualifications relevant to the role.

The Salvation Army will provide reasonable accommodation upon request. Please email if you have a need for any accommodation and we will be pleased to discuss this with you.