Accounts Payable Coordinator
Accounts Payable Coordinator
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1 Vacancy
Job Description
counts Payable Specialist
They are currently seeking a full-time Accounts Payable Specialist to join their expanding team. Candidates should be initiative-taking individuals who are willing to work a hybrid schedule with a minimum of two days a week in their Florida this role you will be responsible for performing a variety of accounting tasks requiring accurate & timely recording of vendor bills research & efficient resolution of issues as they arise and daily interaction with outside vendors.
RESPONSIBILITIES & DUTIES:
- Update and maintain accurate vendor records and assist Product Line Managers with new vendor setup
- Utilize MineralTree to automate billing postings as much as possible
- Review and clear MineralTree sync to NetSuite errors to ensure systems remain in agreement
- Receive and review all vendor bills for accuracy and appropriate requirements before posting
- Reconcile vendor statements research and correct discrepancies
- Communicate price quantity or duplicate shipping issues with vendors and request vendor credits as needed
- Ensure credit memos are posted timely and against corresponding VRAs when applicable
- Develop positive vendor relationships and respond to all vendor inquiries in a timely manner
- Maintain files and documentation thoroughly and accurately in accordance with accepted accounting practices
- Assist in month-end closing tasks and ensure all bills are posted prior to close date
- Review PO pending billing reports to ensure missing bills are requested and posted prior to month end close
- Post vendor bill variances weekly; align with corresponding vendor credits when possible and communicate large variances to FP&A team
- Reconcile assigned inventory received not billed GL accounts monthly and research/resolve discrepancies
- Scan mail and print checks as needed on office days
- Reconcile and support American Express corporate cards program
- Support annual audits through vendor confirmations AP testing and backup as needed
- Participate in continuous process improvement initiatives
- Complete assignments/projects as requested by Finance & Treasury Director
- Solid understanding of accounts payables and vendor payment process
- 3-6 years accounts payables experience
- Proficiency in MS Office with strong MS Excel knowledge
- Meticulous organized resourceful deadline driven and able to manage shifting priorities
- Able to work well with others in a fast-paced collaborative team environment
- Excellent written and verbal communication skills
- Must be able to work from home or in the office in a paperless environment with limited supervision
- Associate or bachelors degree in accounting (preferred)
- NetSuite experience (preferred)
- MineralTree experience (preferred)
- Must be able to take initiative and work independently
- Must be comfortable inquiring for guidance as needed
Required Experience:
IC
Employment Type
Full-Time
