Corporate Secretarial Officer

Atdomco is an advisory and fiduciary boutique focused on providing hands-on advice and tailor-made services to its customers. Since the companys incorporation we have achieved organic growth through building a team that shares our core organizational values and entrepreneurial mindset. We are an enthusiastic and multinational team. We focus our business on alternative investments and securitization works. Companies and fund Administration is Atdomcos core business and our alternative asset and accounting service is also to be respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

We are looking for a Corporate Secretarial Officer (M/F) on CDI contract.

Your responsibilities:

Corporate Governance & Entity Administration

• Assist with various aspects of the client entities lifecycle such as incorporations statutory updates reorganizations and dissolutions; prior experience in these areas would be beneficial but is not a primary focus of the role.
• Maintain and update statutory registers including the shareholder register and beneficial ownership records.
• Ensure accurate and timely filings with the Registre des Bnficiaires Effectifs (RBE).
• Monitor deadlines for filings with the Luxembourg Business Registers (RCS) and ensure timely submission.
• Update and maintain changes to entity structure charts as required

• Previous experience with drafting corporate documents such as articles of association and limited partnership agreements (LPAs) as well as handling filings and updates with the Luxembourg Business Registers (RCS) would be considered a valuable asset but is not a primary responsibility of the role.

Banking & KYC Coordination

• Coordinate and manage bank account openings for client entities ensuring all necessary documentation is prepared and submitted.
• Serve as the main contact for banks during periodic KYC reviews ensuring timely provision of required information and closing of reviews.
• Liaise with internal and external stakeholders to facilitate KYC/AML requirements related to banking and corporate accounts.

Stakeholder Communication & Coordination

• Act as a key point of contact for clients auditors banks notaries law firms and internal teams regarding corporate secretarial matters.
• Provide updates and status reports on entity administration tasks to clients and internal management.
• Support onboarding processes and ongoing entity maintenance activities by coordinating with multiple parties.

Internal Process & Systems Management

• Maintain accurate records in internal governance systems and document repositories.
• Assist in process improvement initiatives to streamline entity administration workflows.
• Support internal reporting and respond to audit or client inquiries related to corporate secretarial services.

Skills and competencies

• Strong organizational skills with excellent attention to detail.
• Experience managing RBE filings shareholder registers bank account openings and bank KYC review coordination.
• Ability to manage multiple priorities and meet deadlines independently.
• Clear and professional communication skills with internal and external stakeholders.
• Proficient in Microsoft Office Suite.
• Familiarity with legal entity management and document management software is a plus.
• Be willing to take initiatives and capable of working independently

Your qualifications:

• University degree in Law Business Administration or a related discipline.
• 37 years of experience in a corporate secretarial or entity administration role preferably within the Luxembourg financial services or fiduciary sector.
• Knowledge of Luxembourg company law and entity types such as SOPARFIs RAIFs SIFs and other investment vehicles.
• Previous experience in AML/KYC processes in Luxembourg is highly preferable.

Languages

• Fluency in English required.
• Additional languages such as French German or Luxembourgish are advantageous.

We offer:

Your well-being is of paramount importance to us and central to our success. We provide a range of benefits training and education support and flexible working arrangements to help you achieve success in your career while balancing personal needs. We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nations evolving diversity in the people we hire and the culture we create in our organization.

During the final stages of the recruitment process the selected candidate will be asked to provide supporting documents such as copies of diplomas and work certificates. An official criminal record extract (bulletin no. 3) will also be requested for consultation purposes.