Corporate Manager Fund Services ( 5 months FTC)

Whats In It For You

• Competitive salary
• Hybrid working
• Flexible working hours
• Annual Salary Review
• Pension 
• Private medical insurance
• Dental plan
• Life assurance
• Luncheon Vouchers

Job Description 

To be the first point of client contact on day to day matters and amongst others will be responsible for legal and corporate governance issues for a dedicated clients portfolio (mainly Luxembourg Funds). 

Main responsibilities 

• Assisting clients to prepare/review draft and legal documents from A-to-Z full company life cycle
• To conduct any (investment) transactions of the Clients entities
• When required take Directorship mandates
• Help with the AML/CFT aspects of the funds : assets DD (when GP registered) and any other RC matters (policy to put in place risk appetite risk assessment and any RC report required)
• To administer a portfolio of Clients including more complex demanding cases and to ensure all activities fall within the market Regulations and corporate governance of the Clients entities
• Dealing with incoming emails/correspondence on a daily basis in an efficient manner from Clients and any related third-parties
• Liaising with internal parties and also authorities notaries lawyers and any other external parties 
• Preparation/review of board packs coordination of board and shareholder meetings
• Attendance at client board meetings and preparation/review of minutes 
• Provide assistance in the context of constituting new entities and liquidations and also draft/review legal documentation  
• Ensuring the supervision of the following-up of the day-to-day recurrent operations client requests and attending the periodic clients calls 
• Ensuring adherence to the use of internal tools and compliance with Ocorian policies and procedures at all times and participate in their ongoing development 
• Coordinating the audit process with the different departments and the auditors and responsible for the annual accounts approval and filing with the relevant authorities
• Ensuring that RCS/RBE extracts are up to date and reflect the entities status
• Managing the billing process: issue invoices send them to clients and control settlement
• Carry out any function/activity required by the supervisor or the Head of Department from time to time
• Assisting the supervisor and the Head of Department providing daily support as requested. This will include but may not be limited to:

1. Being aware of risk exposure and ensuring Risk/Review procedures are followed at all times
2. Being aware of the need for professional advice and have a good understanding of local Regulatory matters
3. Escalating any issues/risks arising promptly to the supervisor or other members of the management team including Authorized Managers where appropriate

• Managing a team of more junior members

#LI-JM1
#LI-Hybrid

Qualifications :

• Masters degree in law/business administration (at least) and/or experience as -manager / any other training certifications in the legal field will be a strong advantage in your application. 
• Fluency in English (written and oral) with any other language (French German) being considered as an advantage 
• 5 years of experiencein the same field in Luxembourg (funds sector in particular in corporate matters) 
• People management skills required
• The ability to work independently and capable to prioritise tasks as appropriate 
• The ability to work under a certain level pressure and meet deadlines 
• Strong organisational and time management qualifications attention to details and ability to work methodically and accurately 
• Flexibility energy and enthusiasm 
• Team spirit 

Knowledge Skills and Experience 

• Professional manner demonstrating excellent interpersonal skills and the ability to communicate effectively with clients and colleagues at all levels 
• Comprehensive understanding and technical knowledge of funds administration Luxembourgish Law 
• Strong interest in financial services/working within a regulated environment (CSSF) 
• AML knowledge will be an advantage 
• Strong IT skills 
• Ability to draft and review legal documents 
• Ability to take responsibility for the completion of tasks while staying alert to potential issues that need to be disclosed to the supervisor 
• Diligence and care in all aspects of the job in particular with regard to client data and the maintenance of records 
• Problem solving being able to review the situation and determine an alternative course of action to achieve the desired goal 

Additional Information :

All staff are expected to embody our core values that underpin everything that we do and that reflect the skills and behaviours we all need to be successful.  These are:

• We are CLIENT CENTRIC Clients are at the centre of our world and were committed to providing expertise and specialist solutions to meet their most complex challenges.
• We are AMBITIOUS We aim high. We think and act globally seizing every opportunity to delight our clients and support our colleagues - wherever in the world they may be.
• We are AGILE We act on our initiative to get things done for our clients. Our independence gives us the flexibility and freedom to keep things simple efficient and effective.
• We are COLLABORATIVE With a curious mindset we ask the right questions to get to the right solution for our clients faster. We collaborate to win together and share our successes.
• We are ETHICAL We behave with integrity at all times and assume positive intent building trust through responsible actions and honest relationships.

Equal Opportunities for Everyone

Please let us know if theres anything we can do to make the process easier for you. You can reach us at .

Were an equal opportunity employer. All applicants will be considered for employment without attention to age ethnicity religion sex sexual orientation gender identity family or parental status national origin or veteran neurodiversity or disability status.

Remote Work :

No

Employment Type :

Full-time