Payroll Specialist
Payroll Specialist
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1 Vacancy
Job Description
The Senior Payroll Specialist performs advanced analytical and technical work within specialized areas of payroll. The position requires expertise in payroll functions and the ability to make technical decisions requiring application analysis and interpretation of data procedures company policy and law.
The Senior Payroll Specialist practices continuous improvement to ensure best practices are implemented and maintained.
The Senior Payroll Specialist requires a thorough working knowledge of payroll resource information systems and agencies such as:
- Payroll processing software
- Timekeeping software
- State of California Employment Development Department (EDD) e-Services for Business
- Internal Revenue Service
- U.S. Department of Labor
- California Department of Industrial Relations
- Social Security Administrations Business Services On-Line (BSO).
The Senior Payroll Specialist exercises independent judgment demonstrates discretion and tact in the processing of documents and information of a confidential or sensitive nature.
PRIMARY JOB DUTIES
- Performs a variety of accounting functions in the preparation processing and maintenance of payroll to ensure that the employees and external agencies are paid accurately and on time.
- Manage full-cycle payroll process managing to deadlines.
- Ensure accuracy of timekeeping data accurately applying corporate policy and state and federal guidelines.
- Processes garnishments in accordance with federal and state regulations.
- Coordinate and reconcile of W-2s W-3s Form 941 and state taxes and ensure all are processed according to agency guidelines.
- Maintain best practices and keep all systems and procedures compliant with company policy and state and federal regulations.
- Ensure that payroll processing related controls and narratives are kept up to date and accurately represent current best practices.
- Complete detailed reconciliations as directed by Payroll Manager.
- Collaborate with other finance staff to effectively identify root cause with payroll data interfaces to the general ledger and other subsystems create correction plan and ensure that situation does not recur.
- Create analyze and ensure the accuracy of pay and deduction codes as requested by Payroll Manager or Human Resources.
- Implement process improvements and enhancements for working practices and ensure payroll documentation is maintained in accordance with internal and external audits requirements.
- Recognize opportunities and recommend scalable processes to enhance payroll operational efficiency while maintaining accuracy.
- Assist in implementing writing and maintaining standard operating procedures.
- Serve as payroll records management liaison to ensure records are stored and purged per the organizations policy.
- Stay current with all changes in legislation at the federal and state level and anticipate future developments that could impact payroll.
- Provide standard and ad hoc payroll reports as required by internal departments.
- Provide quality service and support to employees managers and Human Resources and Finance.
- Serve as the payroll subject matter expert responding to employee and outside agency queries.
- Participate in various projects involving new systems and become a subject matter expert in all new software.
- Conducts training classes for new administrations supervisors managers and directors in procedures and policies.
- Proactively seek out educational opportunities to maintain and improve skills.
- Assists with reconciliation of payroll-related general ledger accounts.
JOB SPECIFICATIONS
Current incumbents are grandfathered until November 1 2021 and must meet all specifications for the job after that point.
- Education/Certifications: Bachelors Degree (Accounting preferred) or Certified Payroll Professional or 10 years experience in high level payroll processing and completion of certification or degree within 24 months.
- Experience: Five or more years payroll processing experience. Healthcare environment experience as plus. The position requires a working knowledge of wage & hour laws and federal & state tax regulations. Oracle Payroll experience is desired.
- Skills: Demonstrated ability to work effectively under tight time constraints. Demonstrated ability to analyze complex accounting and operational problems and be able to recommend viable solutions to those problems. Aptitude to comply with laws rules regulations company policies and the ability to audit and reconcile a complex variety of payroll related transactions. Must be able to initiate procedural changes in response to changes in the external environment. Demonstrated ability to make appropriate independent judgments on subjective accounting issues. Must be able to assess reasonableness of their work. Proficient in Excel and Word.
- Interpersonal Skills: Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care Own It Respect Relationships Build Trust and Hardwire Excellence. The qualified candidate will exhibit the communication and interpersonal skills necessary to interface with all levels of management and staff including oral and written communication. The candidate will need to be able to work independently and as a team member by establishing cooperative working relationships. He or she must exhibit strong customer service history requiring confidentiality and sensitivity. The ability to meet deadlines multi-task and adapt to changing priorities is required.
- Standards of Performance: Demonstrate performance by adhering to established policies and procedures and exhibiting the defined characteristics associated with attendance and punctuality.
- Physical Effort: Attendance is an essential function of the job. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Long hours sitting lifting up to 35-40 pounds.
- Hours of Work: Full-time Monday through Friday days (non-exempt position status) hours based on business needs
EVALUATION CRITERIA: Supervisory Observance
1
2
3
4
5
Rarely or Never Displays
Occasionally Displays
Consistently Displays
Frequently Exceeds
Exceptional
Inadequate performance that is consistently below job requirements and clearly problematic. Performance is much lower than most people.
Generally adequate performance but needs some improvement in order to consistently meet job requirements. Performance is somewhat lower than most people.
Capable satisfactory performance that consistently meets and occasionally exceeds job requirements. Performance is like most people.
Strong performance that consistently meets and frequently exceeds job requirements. Performance is higher than most people.
This rating should be reserved for truly outstanding performance. Performance is clearly recognizable as superior; a role model for others.
CRITERIA BASED PERFORMANCE STANDARDS
Number Relative Weight Description
1.0 20% Demonstrates NorthBays values and True North
N
Nurture Care
Compassion. We are committed to demonstrating compassionate and individualized care for every patient ensuring their physical and emotional well-being is at the heart of everything we do.
O
Own It
Accountability. Both individually and collectively we hold ourselves accountable for our decisions actions and results. We are committed to bringing our best self on a daily basis.
R
Respect Relationships
Teamwork. Collaboration across our health system is a priority. We foster a respectful and inclusive environment valuing each team member patient and community member; promoting collaborative and supportive interactions.
T
Build Trust
Integrity. We are committed to uphold honesty and integrity in all our actions ensuring that our patients and stakeholders are well-informed and trust in our commitment to ethical practices.
H
Employment Type
Full-time
Key Skills
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