Legal Secretary

Are you the kind of legal professional who thrives in a civil litigation firm built on integrity creativity and diligence

Can you ensure court deadlines hearings and calendar chaos are managed with seamless precisionbecoming the quiet force behind high-stakes litigation strategies

Do you take pride in achieving results while maintaining civility and professionalismreflecting the firms reputation as both a top boutique and an aggressive advocate for clients

Are you ready to bring order poise and reliability to a team recognized for exceptional trial results and real camaraderie

Final question: When faced with a challenge do you get excited or run away

** IMPORTANT: TO APPLY **

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Rosen Saba LLP is a premier civil litigation firm based in El Segundo California with a national reputation for delivering exceptional trial results. With decades of experience in high-stakes litigation the firm is known for its integrity creativity and tenacious advocacy. Whether representing individuals or corporations Rosen Saba brings an unmatched level of professionalism strategic thinking and courtroom excellence to every case.

To keep up with our continued growth and commitment to operational excellence were seeking an experienced Legal Secretary to support our litigation team. If youre highly organized proactive and thrive in a fast-paced low-drama environment this is your opportunity to play a key role in keeping our attorneys focused our deadlines on track and our clients confidently served.

What youll do:

• Attorney Support: Support 34 attorneys in a litigation setting. Draft and edit correspondence court forms and internal documents. Maintain organized case files using iManage Word and Outlook. Coordinate travel arrangements including airfare and lodging. Assist with general office tasks as needed.
• Calendar Management: Manage complex attorney calendars across court dates meetings and deadlines. Set up confirm and manage Zoom hearings and meetings. Provide timely reminders to keep attorneys on track. Monitor litigation timelines and ensure procedural deadlines are met.
• Court Filings: Prepare and file legal documents in California state and federal courts. Proficient in Court of Appeal filings as well as Superior Court. Ensure accuracy and compliance with court rules. Apply knowledge of civil litigation practices with minimal supervision.
• Communication: Provide backup phone support and route calls professionally. Communicate clearly with clients attorneys and court personnel. Spanish-speaking ability is a strong plus but not required.
• Document Management: Format proofread and finalize legal documents for filing or delivery. Maintain version control and ensure consistency in document structure and naming. Organize and store records accurately within the firms document management systems.

What were looking for:

• Experience: at least 3- 5 years of experience as a Legal Secretary in a civil litigation law firm
• Court Knowledge: Familiar with California state and federal court filing procedures litigation timelines and procedural deadlines. Proficient in preparing and managing filings in both the Court of Appeal and Superior Court
• Technical Skills: Proficient in Microsoft Word Outlook and document management systems like iManage
• Organization & Administration: Highly organized with excellent time management skills. Able to support multiple attorneys prioritize tasks and maintain professionalism under pressure
• Communication: Clear confident communicatorboth written and verbalwith the ability to speak professionally when covering phones
• Document Management: Skilled in formatting proofreading and maintaining accurate well-organized legal files
• Team Fit: Flexible and proactive team player whos willing to jump in and support wherever needed
• Language: Spanish bilingual is a plus (but not required)

Why you should work here:

• Skill Building: This role offers hands-on exposure to a high-value litigation practice with real responsibility from day one. Youll sharpen your organizational communication and legal operations skills while supporting multiple attorneys in a dynamic environment.
• Team Expansion: As the firm continues to grow youll be stepping into a role thats foundational to the firms success. You wont just support a team; youll help shape how the team functions and collaborates as it scales.
• Advancement: Youll have the opportunity to take on more responsibility over time especially as onboarding systems and internal processes become more formalized. This is a great position for someone looking to grow into a leadership or senior support role in the future.
• Autonomy & Trust: You wont be micromanaged here. Youll be trusted to do your job given room to take initiative and appreciated for keeping things running smoothly which directly contributes to getting the managing partner out of the weeds and focused on growing the firm.

Additional perks:

• 401(k) with Matching: 100% match on the first 3% of your contributions plus 50% match on the next 2% helping you build long-term financial security
• Health Insurance: Employer covers a significant portion of medical premiums for individual coverage making your healthcare more affordable
• Dental Insurance: 100% employer-paid dental coverage to keep your smile (and your wallet) healthy
• Vision Coverage: Optional vision insurance available through the medical plan for added flexibility
• Free On-Site Parking: Save time and money with complimentary parking at the office no downtown hassles here
• Paid Time Off: 12 PTO days per year accrued monthly. Enjoy all federal holidays off plus extended weekends when holidays fall mid-week (e.g. office closed Friday if Christmas falls on a Thursday).

If youre looking for a role where you can coast this isnt it. At Rosen Saba we operate with intensity precision and pride in everything we do. We fight hard in the courtroom and support each other just as fiercely behind the scenes. This role isnt about punching a clock its about showing up every day ready to contribute improve and keep the wheels turning in high-stakes litigation. Were not for everyone but if you take ownership love structure and believe in doing things the right way we think youll thrive here.