Executive Assistant to the CEO

A Northwest leader in protecting animals since 1967 the Progressive Animal Welfare Society (PAWS) shelters homeless animals rehabilitates injured and orphaned wildlife and empowers people to demonstrate compassion and respect for animals in their daily lives.

Position Title: Executive Assistant to the Chief Executive Officer (CEO)

Wage: $77969/annually

Purpose Summary:

The Executive Assistant to the CEO at PAWS is a high-energy proactive and experienced professional who plays a critical role in supporting the organizations leadership. This position serves as a strategic and detail-oriented partner to the CEO helping to manage priorities drive efficiency and foster effective communication with internal and external stakeholders. The ideal candidate demonstrates exceptional judgment discretion organizational skills and a commitment to PAWS mission.

This is a hybrid role based at the PAWS campus in Lynnwood WA with occasional opportunities to work remotely and the flexibility to attend meetings or events throughout the Greater Seattle area as needed.

VALUES
All employees and volunteers exemplify the values of PAWS and exhibit mindful demonstration of:

Commitment A champion for animals no matter the difficulty.

Compassion Acting to ease pain and distress.

Kindness Demonstrating caring toward all living beings.

Respect Welcoming to people of all backgrounds and identities.

Trust Believing in the ability and positive intention of others.

Essential Responsibilities:

In accordance with organizational policies duties include but are not limited to:

• Manage the CEOs calendar with a high level of accuracy and foresight proactively prioritizing and balancing shifting demands while preventing scheduling conflicts.
• Serve as the primary liaison between the CEO and internal/external stakeholders handling communications with professionalism discretion and efficiency.
• Coordinate and manage all aspects of meeting logistics including preparing Outlook calendar invitations compiling agendas assembling meeting materials and recording detailed minutes.
• Support planning and execution of regular and special meetings of the PAWS Board of Directors including logistics documentation audiovisual needs and communication with board members.
• Assist board committees by organizing meetings distributing materials recording minutes and maintaining records.
• Maintain and update all board-related administrative documents including contact rosters biographies terms of service and signed agreements (e.g. NDAs Conflict of Interest).
• Manage onboarding of new board members ensuring a smooth transition by coordinating documentation briefings and access to relevant systems.
• Oversee and maintain the boards electronic document repository; manage permissions and troubleshoot access issues.
• Identify and recommend process improvements to board administration and implement approved enhancements.
• Plan and organize organization-wide meetings and staff events; record and distribute minutes for All Staff meetings.

Other responsibilities Include:

• Draft and prepare high-quality reports presentations and communications as requested.
• Collaborate with the Administrative Team to provide backup and cross-functional support as needed.
• Perform additional duties as assigned by the CEO.

Work Environment & Reporting Structure: This position reports directly to the CEO and operates with a high level of autonomy. The Executive Assistant is expected to independently manage tasks while aligning with the CEOs goals and organizational priorities.

Physical Demands & Location: Duties are primarily performed in a standard office setting requiring extended periods of sitting and computer use. This is a hybrid position with regular work at the PAWS Lynnwood campus and occasional travel to other locations in the Greater Seattle area.

Benefits:

Generous benefits available including health/vision/dental/long-term disability/life insurance for employees and their families enrollment in 403(b) plan with employer contribution and match paid time off (PTO) starting with accrual of up to 15 days annually sick leave accrued on all hours worked 10 paid holidays per year Employee Assistance Program (EAP) pet supply discounts and discounts for veterinary services at select veterinary clinics. PAWS is a Public Service Loan Forgiveness qualified employer.

Equal Employment Opportunity:

PAWS is an equal opportunity employer. PAWS employment decisions are made based on merit and business needs. PAWS is committed to recruiting hiring training and promoting qualified people of all backgrounds regardless of actual or perceived race color religion sex (including pregnancy and gender identity) national origin political affiliation sexual orientation marital status disability genetic information age membership in an employee organization parental status military service or other non-merit factor. We celebrate the diversity of individual unique identity perspectives and experiences and are committed to creating an inclusive environment for all employees.

We encourage ALL to apply.

All PAWS positions receive written performance evaluations after the first 90 days and annually thereafter.

Application process:

Upload your Cover Letter stating your qualifications and why you are interested in this position your Resume and complete the online Application.

Only Complete Application Packets will receive consideration.

Applications received through September 16 2025 will receive priority consideration.

Position Open Until Filled but may be closed at any time a qualified candidate is selected.

Note: Under the provisions of the Immigration and Reform Act of 1986 the successful candidate will be required to provide both evidence of identity and eligibility for employment.

All Offers of Employment are Conditional based on successful completion of reference and background checks.

Requirements

• High school diploma GED or equivalent required; associate or bachelors degree preferred.
• Minimum of 3 years of experience in administrative support at the executive or director level.
• Advanced proficiency in Microsoft Office Suite (Outlook Word Excel PowerPoint) required.
• Proven ability to communicate effectively and professionally both in writing and verbally.
• Must be able to work onsite at the Lynnwood campus and travel locally as needed.

Knowledge Skills and Abilities:

• Exceptional attention to detail organizational skills and ability to manage multiple priorities.
• High level of integrity and discretion in handling confidential information.
• Strong interpersonal skills with the ability to build positive relationships across all levels.
• Proactive problem-solver with a can-do attitude and ability to anticipate needs.
• Demonstrated ability to work independently and collaboratively within a mission-driven environment.
• Commitment to the values of PAWS: respect trust compassion commitment and courage.
• Comfort working in a dog-friendly office environment.
• Ideal candidates embrace and embody the five core values of the organization: commitment compassion respect kindness and trust.