Executive Administrative Assistant
Executive Administrative Assistant
Employer Active
Job Alert
You will be updated with latest job alerts via email
Share
Job Alert
You will be updated with latest job alerts via email
Job Description
At Medtronic you can begin a life-long career of exploration and innovation while helping champion healthcare access and equity for all. Youll lead with purpose breaking down barriers to innovation in a more connected compassionate world.
A Day in the Life
We are seeking a proactive and organized Executive Assistant to support our EA/IHS Portugal organization. This role is perfect for someone who thrives in a fast-paced environment and enjoys the challenge of managing complex schedules and priorities. Youll be the right-hand person to our EA Director ensuring everything runs smoothly and efficiently.Responsibilities may include the following and other duties may be assigned:
- Manage the EA/IHS organization schedules communications travel arrangements and information flow using sound judgment to prioritize tasks.
- Provide comprehensive administrative and operational support including meeting and special corporate events coordination (venue booking catering presentation materials agendas minutes and action tracking) ensuring clarity completeness and timely follow-up.
- Expense processing purchase order submissions budgets control and data analysis & report in SFDC.
- Compliance and Institutional Processes: collect and submit institutional support documentation in ONIT respond to institutional entities as needed
- Manage the Portugal Leadership Team meeting schedule and agendas ensuring effective coordination across teams and with internal and external stakeholders
- Support Corporate Communication & HR areas in reviewing and planning communications to Portugal organization
- Coordinate special projects and additional tasks as needed ensuring timely delivery and alignment with strategic objectives.
Required Knowledge and Experience:
- Proven experience (5 years) in an administrative or executive support role
- High School Diploma required
- Fluent in English (spoken and written)
- Strong verbal and written communication skills with the ability to interact effectively at all levels
- Proficient in Microsoft Office and confident using digital tools to support daily operations
- Excellent organizational attention to detail and time management skills and the ability to maintain the highest level of confidentiality in handling sensitive information and communications.
- Proactive adaptable and resilient under pressure with a positive attitude.
- Certification and/or proven experience in Project Management will be highly valued.
Physical Job Requirements
The above statements are intended to describe the general nature and level of work being performed by employees assigned to this position but they are not an exhaustive list of all the required responsibilities and skills of this position.
Benefits & Compensation
Medtronic offers a competitive Salary and flexible Benefits Package
A commitment to our employees lives at the core of our values. We recognize their contributions. They share in the success they help to create. We offer a wide range of benefits resources and competitive compensation plans designed to support you at every career and life stage.
About Medtronic
We lead global healthcare technology and boldly attack the most challenging health problems facing humanity by searching out and finding solutions.
Our Mission to alleviate pain restore health and extend life unites a global team of 95000 passionate people.
We are engineers at heart putting ambitious ideas to work to generate real solutions for real people. From the R&D lab to the factory floor to the conference room every one of us experiments creates builds improves and solves. We have the talent diverse perspectives and guts to engineer the extraordinary.
Learn more about our business mission and our commitment to diversity here
Employment Type
Full-Time
