Records and Procurement Manager - Plant Services
Records and Procurement Manager - Plant Services
Posted on :
03-09-2025
Employer Active
1 Vacancy
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Monthly Salary
$ 22 - 28
Vacancy
1 Vacancy
Posted on :
03-09-2025
Job Description
Location: Plant Services
Hours: Full-Time Hourly
Pay: $22.11 - $28.44
Job Summary: Manages the overall office operations; required record keeping; reports for payroll; work order and inventory management; and oversight of the purchasing office procurement of materials and parts cage.
Duties and Responsibilities
Special Requirements: Must have an expressed commitment to Jesus Christ the teachings and mission of the Seventh-day Adventist Church and be a SDA church member in good and regular standing. Must be able to be a positive representative of Southern Adventist University to the vendors and the public.
Qualifications: General office managerial skills including proficiency in Microsoft Office. Must be able to read write and speak English fluently. Must hold a valid U.S. drivers license with reasonable driving record.
Education and Experience: Minimum of two-year degree in office management or related field and at least five years of office experience.
Physical Demands: Requires sitting standing bending and reaching and may require lifting up to 40 pounds.
Skills and Aptitudes: Ability to be pleasant under pressure and deal with complaints professionally. Be sensitive regarding confidential issues and incidents. Interpersonal relationship skills essential with ability to work with employees in a way that promotes team spirit and the ability to interact appropriately with campus personnel. Have safety-consciousness and able to promote it within the work force. Must use care with tools and equipment.
Working Conditions: Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. Work area is well lighted and ventilated. May be contacted after normal business hours on weekends or holidays for work needs.
Hours: Full-Time Hourly
Pay: $22.11 - $28.44
Job Summary: Manages the overall office operations; required record keeping; reports for payroll; work order and inventory management; and oversight of the purchasing office procurement of materials and parts cage.
Duties and Responsibilities
- Processes and codes all invoices and communicates in a timely manner with Accounting
- Reviews codes and posts all credit card charges monthly
- Maintains records for an average volume of 500 work orders per month including communication to external customers as needed
- Oversees requisition and inventory management systems (Taskmaster and Inflow)
- Manages Plant Services purchasing office and directly supervises the Purchasing Coordinator and Assistant Purchasing Coordinator
- Approves weekly timecards for hourly employees and students calculates weekly on-call pay and submits to Payroll in a timely manner
- Tracks and records employee hours per project for productivity purposes
- Tracks utility expenditure across campus and communicates to Accounting and Housing for rebilling purposes to leaseholds student housing employee housing etc.
- Manages all files and records for Plant Service including but not limited to the following:
- General Contractor licenses for current employees making sure they are up to date
- On-campus building permits
- Sub-contractor licensure and proof of insurance including workers compensation if applicable
- Various permits: Boiler room elevator etc. for inspection if requested
- Keeps forms schedules calendars spreadsheets etc. up to date
- Manages petty cash fund and personal charges
- Provides office support duties for the Plant Service Directors
- Manages keys required for campus and housing repairs
- Communicates with staff to resolve emergencies
- Performs all other reasonably business-related functions as assigned
Special Requirements: Must have an expressed commitment to Jesus Christ the teachings and mission of the Seventh-day Adventist Church and be a SDA church member in good and regular standing. Must be able to be a positive representative of Southern Adventist University to the vendors and the public.
Qualifications: General office managerial skills including proficiency in Microsoft Office. Must be able to read write and speak English fluently. Must hold a valid U.S. drivers license with reasonable driving record.
Education and Experience: Minimum of two-year degree in office management or related field and at least five years of office experience.
Physical Demands: Requires sitting standing bending and reaching and may require lifting up to 40 pounds.
Skills and Aptitudes: Ability to be pleasant under pressure and deal with complaints professionally. Be sensitive regarding confidential issues and incidents. Interpersonal relationship skills essential with ability to work with employees in a way that promotes team spirit and the ability to interact appropriately with campus personnel. Have safety-consciousness and able to promote it within the work force. Must use care with tools and equipment.
Working Conditions: Essential tasks are performed under normal office/school conditions with little or no noticeable discomfort. Work area is well lighted and ventilated. May be contacted after normal business hours on weekends or holidays for work needs.
Required Experience:
Manager
Employment Type
Full Time
Key Skills
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