Executive Assistant - 14878
Executive Assistant - 14878
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1 Vacancy
Job Description
LOOKING FOR STELLAR TOP CANDIDATES
Position : Executive Assistant
Working Hours : 9:00 AM - 6:00 PM Atlantic Time
Salary : USD 1000 - 1500/month (Final offer depends on client approval and candidate experience)
About the Role:
You ll be the operations heartbeat for the principals owning calendars communication and coordination while keeping projects vendors and documents organized. The right EA goes beyond admin and acts as a light operations layer that sharpens accountability and execution
Role Responsibilities:
- Administrative support to company principals: calendar inbox management meeting prep action tracking and follow-ups.
- Project coordination & management: create/maintain tasks dependencies owners and due dates in Asana; help keep project docs tidy in Google Drive.
- Stakeholder communications: handle calls and messages with clients contractors and vendors via WhatsApp/phone/email (and Slack if used).
- Property & ops tooling: support workflows in Buildium (or similar) for work orders vendor coordination and documentation.
- Bookkeeping (as needed): assist with QuickBooks tasks such as basic coding AP/AR entry and pulling simple reports scope depends on candidate strength.
- Quality & detail: ensure high-quality output clean documentation and reliable follow-through across all tasks.
Requirements:
- Hands-on experience with QuickBooks Asana and Google Workspace.
- Familiarity with project/property management tools (Buildium or equivalent preferred).
- A bachelor s degree is beneficial but not mandatory.
- Prior experience in administrative roles ideally in property management or project coordination.
- Excellent spoken and written communication comfortable with calls and client-facing updates.
- Strong attention to detail quality standards and professionalism.
- Self-managing: able to plan work meet deadlines and escalate risks early.
- Comfortable using WhatsApp and (potentially) Slack for daily communication.
KPIs / Success Metrics
- Calendar & inbox hygiene: daily triage completed; conflicts resolved proactively.
- Project visibility: live Asana boards with clear owners dates and status; weekly updates to principals.
- Stakeholder responsiveness: same-day responses internally; within 1 business day for vendors/clients.
- Documentation quality: organized files accurate notes and audit-ready records.
- Bookkeeping assist (if in scope): tasks completed on time with minimal rework.
Employment Type
Full-time
