Executive Assistant
Executive Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
- Manage complex and ever-changing calendars scheduling meetings appointments and conference calls while efficiently resolving scheduling conflicts.
- Act as a gatekeeper screening and prioritizing incoming emails calls and correspondence on behalf of senior leadership.
- Prepare and edit various documents reports presentations and financial data to support decision-making processes.
- Prepare assist attend meetings take accurate meeting minutes and follow up on action items with stakeholders to ensure timely completion.
- Coordinate domestic and international travel arrangements including flights accommodation and itineraries optimizing travel efficiency.
- Handle confidential and sensitive information with utmost discretion and always maintain strict confidentiality.
- Assist in administrative and financial-related tasks such as expense reporting budget tracking and financial record keeping.
- Conduct research and gather data to support strategic business decisions.
- Collaborate with other members of the executive team and cross-functional departments to ensure smooth communication and coordination.
Qualifications :
PROFESSIONAL PROFILE
- Proven experience as an Executive Assistant or similar role supporting C-level executives.
- Exceptional organizational skills with the ability to multitask and prioritize competing demands effectively.
- Strong attention to detail and a track record of producing accurate work under tight deadlines.
- Excellent communication skills both written and verbal with the ability to interact confidently with internal and external stakeholders.
- High level of integrity and professionalism handling confidential information with discretion.
- Strong problem-solving abilities and resourcefulness in handling challenges.
- A proactive and self-motivated individual who can work independently as well as part of a team.
REQUIRED SKILLS
- Commercial school bachelors degree in business administration finance or a related field is preferred.
- Proficiency in MS Office Suite (Word Excel PowerPoint Outlook and SharePoint); experience with financial software is a plus.
- Excellent writing skills in English.
- Fluent English and German; French is an asset.
Additional Information :
All your information will be kept confidential according to EEO guidelines.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
