Executive Support Specialist
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Job Location:
Chicago, IL - USA
Yearly Salary:
$ 70000 - 80000
Posted on:
30+ days ago
Vacancies:
1 Vacancy
Job Summary
POSITION: Executive Support Specialist
REPORTS TO: President/CEO
ACHE is a hybrid work environment requiring 2 days per week in our Chicago loop office and as such only Chicago area based candidates will be considered.
PURPOSE
The purpose of this job is to serve our members customers and co-workers.
SUMMARY
This position provides comprehensive administrative technical and a wide variety of logistical support to the President enabling them to focus on strategic initiatives and high-level decision making. The incumbent in the role will have the ability to exercise good judgment in diverse situations with strong written and verbal communication administrative and organizational skills and the ability to maintain balance among multiple priorities.
ACHE is a hybrid work environment requiring 2 days per week in our Chicago loop office.
JOB FUNCTIONS
- Executive Support Activities 50% of Time
- Ensures proactive and timely management of the Presidents calendar and scheduling meetings for both internal and external contacts. Resolves scheduling issues.
- Organizes and coordinates externally facing meetings and appointments.
- Supports the President by reading researching collecting and synthesizing information as needed in advance. Briefs the CEO on the content of documents meeting requests email etc.
- Assists with the planning execution and tracking of various projects often involving coordination between multiple departments.
- Prioritizes conflicting needs. Monitors internal and external deadlines for the President.
- Collaborates with the Governance Specialist in creating and maintaining the Executive Office budget.
- Maintain the Presidents hardcopy and electronic filing system.
- Provides basic technical support related to software hardware and communication systems.
- Stakeholder Liaison and Representation Activities 40% of Time
- Serves as a point of contact for internal and external stakeholders facilitating communication between the President and other team members or external parties.
- Prepares correspondence (emails letters phone calls) coordinates itineraries and travel arrangements and prepares expense reports.
- Prepares and manages presentations and decks. This includes collecting presentation components from other parties as well as tracking and maintaining version control.
- Drafts and edits documents and other communication materials.
- Manages sensitive matters with a high level of confidentiality and discretion.
- Serves as a point of contact for internal and external stakeholders facilitating communication between the President and other team members or external parties.
- Special Projects 5% of Time
- Provides support and coordination of a wide variety of special projects for the President.
- Other Duties as Assigned 5% of Time
KNOWLEDGE AND SKILL REQUIREMENTS
- Baccalaureate degree or equivalent previous work experience. Masters degree preferred.
- Minimum of five years supporting executive level professionals.
- Strong interpersonal written and verbal communication skills.
- Advanced savvy with creating and editing professional executive-level Power Point presentations.
- Must have advanced demonstrated Proficiency in Microsoft Office (Outlook Word Excel and PowerPoint).
- Superior time management and organizational skills.
OTHER REQUIREMENTS
- Must possess sound judgment discretion and a high degree of professionalism.
- Ability to function well in a fast-paced environment.
- Ability to prioritize and manage multiple demands.
- Ability to make decisions and to respond quickly using critical thinking and decision making.
- Ability to interact with people of all levels in a confident professional manner.
- Must have regular and predictable attendance.
This job description in no way states or implies that these are the only duties to be performed by the employee occupying the addition percentages allocated to job functions are subject to change at the supervisors discretion. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor; subject to reasonable accommodation.
COMPENSATION
This is an exempt/salaried role paid on a bi-weekly basis. We anticipate filling this position in a salary range of $70000 - $80000 annually.
This salary range represents ACHEs good faith estimate of the possible compensation offer for this role at the time of posting. The compensation offered will take the following into consideration: education relevant experience certifications organizational budget and market estimates for the role.
WHAT WE OFFER
In this full-time position the incumbent will be eligible for a wide range of benefits and resources including health plans (medical dental vision) short- and long-term disability plans group life insurance 401(k) plan including employer matching and discretionary contribution annual incentive plan 10 paid holidays paid sick time and paid time off (PTO).
EEOC
ACHE is an Equal Opportunity Employer.
If you require reasonable accommodations in completing this application interviewing completing any pre-employment testing or otherwise participating in the employee selection process please direct your inquiries to.Required Experience:
Unclear Seniority
Key Skills
- Children Activity
- Access Control
- Human Resources Administration
- Government
- Actuary
- Hydraulics
