Administrative Assistant

Employment Status: Full-Time

FLSA Status: Non-Exempt (Hourly)

Schedule: Monday Thursday 8am 5pm ; Friday 8am-4pm / 39 hours per week

Reports to: Director of Operations

• Paid Holidays/Holy Days
• 403b Retirement
• 401 (a) Pension Plan
• Medical Dental Vision Life
• Employee Assistance Program
• Short-term/Long-term Disability

Summary:

The Administrative Assistant is responsible for greeting all guests in person and over the phone. This position will greet visitors in a professional and courteous manner providing information regarding the organization as well as answer screen and forward all incoming calls to the appropriate personnel. The Administrative Assistant will also provide clerical administrative office support as requested by the Pastor and/ or Director of Operations.

Position Responsibilities:

• Answers and transfers phone calls screening when necessary
• Maintains filing systems as assigned
• Retrieves information as requested from records email minutes and other related documents; prepares written summaries of data when needed
• Secures the office Monday - Friday as schedule requires
• Responds to and resolves administrative inquiries and questions
• Coordinates and schedules meetings and appointments
• Maintains office supplies and coordinates maintenance of office equipment
• Adhering to safety training and protocols on a daily basis and taking precautionary measure to ensure the safety and well-being of self others.
• Responsible for protecting the confidentiality of any information or material obtained in the service of the organization to include but not limited to client names and information services rendered to clients donors names and gifts internal and external investigations or results of any investigations and financial information.
• Adherence to the Archdiocesan Code of Conduct and the Faith and Morals policy of the Catholic faith is mandatory.
• Every employee is required to take a solution-oriented approach in their interactions and undertakings as well as being a team member that promotes collaboration and commitment to the Mission and Vision of the organization.
• Performs other duties as assigned.

Minimum Qualifications:

Education:

• High school Diploma or equivalent
• Associates degree preferred

Experience:

• At least four (4) years experience of working in an administrative role providing direct support
• Bilingual in Spanish and English

License and Credentials:

• Reliable transportation
• Valid driver license
• Valid vehicle insurance

Minimum Knowledge and Skills:

• Experience with computer software and Microsoft Office Applications (ParishSoft experience preferred);
• Must be detail oriented organized self-motivated work well independently and on a team;
• Must have good written and verbal skills;
• Must have good critical thinking and problem solving skills.

This is not necessarily an exhaustive list of all responsibilities skills duties or working conditions associated with the job. While this is intended to be an accurate reflection of the current job management reserves the right to revise as needed.

The Archdiocese of San Antonio is an Equal Opportunity Employer.