Temporary Conference Services Event Planner
Temporary Conference Services Event Planner
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1 Vacancy
Job Description
The Baird Conference Services team is responsible for key roles in planning coordination and execution of high level events with high profile clients. Independently coordinate and execute smaller programs 10 50 attendees with minimal supervision. Seeking an energetic individual who understands meeting and event planning logistics the importance of providing exceptional client service thrives in a fast-paced dynamic environment and expects excellence out of themselves and those around them.
As a Temporary Conference Services Event Planner you may:
1. Assist with the coordination of company visits and support a variety of conference related responsibilities.
2. Prepare & distribute multiple registration reports for events i.e. attendance rooming lists travel manifests & activity manifests.
3. Create & maintain the conference website at .
4. Work with Director of Corporate Events and Senior Event Planners on meeting logistics management & travel logistics for multiple types of events with various business units within Baird.
5. Independently coordinate smaller events 10 50 attendees from conception to completion including venue recommendation correspondence registration system follow up materials and on-site details.
6. Research analyze and prepare suggested venues for various events around the country i.e. golf courses restaurants hotels & private venues based on the details of the program number of attendees type of event and desired outcome.
7. Responsible for proofing conference and special event marketing materials which includes announcements invitations signs and event programs.
8. Work with travel department to determine air and ground transportation needs for programs.
9. Maintain positive professional relationships with vendors and internal clients through excellent written and verbal communications.
What we look for:
1. Bachelors degree in Marketing Business or Communications. 3 years in meeting planning preferred. Financial Industry experience preferred.
2. Exceptional computer skills including Word Excel Access and Outlook. Experience using mail merges creating graphics and utilizing databases is required. Ability to learn specific industry software.
3. Excellent grammar editing and proofing skills required. Attention to detail a must.
4. Ability to tolerate peak workloads multiple assignments and produce results with accuracy and reliability while demonstrating a calm demeanor in stressful situations.
5. Strong commitment to provide exceptional customer service.
6. Excellent organizational skills ability to prioritize daily workflow to effectively meet deadlines.
7. Self-starter ability to work independently in a fast-paced team environment with minimal supervision.
8. Ability to travel approximately 20% - possibly up to one week at a time.
Compensation and Total Rewards Package:
- #30-$39/hour - full time (40 hours/week)
- Compensation is commensurate with experience performance and/or firm profitability
- Temporary associate for approx. 5-6 months from time of hire.
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Baird is committed to diversity and provides employment opportunities to all employees and applicants for employment without regard to race color religion sex pregnancy citizenship national origin age disability military service veteran status sexual orientation gender identity or expression genetic information or any other status protected by law.
Employment Type
Full-Time
