Executive Assistant
Executive Assistant
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Salary Not Disclosed
1 Vacancy
Job Description
Spektrum have a wide range of exciting opportunities in several global locations.
We are always looking to add great new talent to our team and look forward to hearing from you.
Spektrum supports apex purchasers (NATO UN EU and National Government and Defence) and their Tier 1 supplier ecosystem with a wide range of specialist services. We provide our clients with professional services specialised aerospace and defence sales delivery and operational subject matter expertise. We are looking for personnel to join our team and support key client projects.
Who we are supporting
The NATO Communication and Information Agency (NCIA) is responsible for providing secure and effective communications and information technology (IT) services to NATOs member countries and its partners. The agency was established in 2012 and is headquartered in Brussels Belgium.
The NCIA provides a wide range of services including:
- Cyber Security: The NCIA provides advanced cybersecurity solutions to protect NATOs communication networks and information systems against cyber threats.
- Command and Control Systems: The NCIA develops and maintains the systems used by NATOs military commanders to plan and execute operations.
- Satellite Communications: The NCIA provides satellite communications services to enable secure and reliable communications between NATO forces.
- Electronic Warfare: The NCIA provides electronic warfare services to support NATOs mission to detect deny and defeat threats to its communication networks.
- Information Management: The NCIA manages NATOs information technology infrastructure including its databases applications and servers.
Overall the NCIA plays a critical role in ensuring the security and effectiveness of NATOs communication and information technology capabilities.
The program
Assistance and Advisory Service (AAS)
The NATO Communications and Information Agency (NCI Agency) is NATOs principal C3 capability deliverer and CIS service provider. It provides maintains and defends the NATO enterprise-wide information technology infrastructure to enable Allies to consult together under Article IV and when required stand together in the face of attack under Article V.
To provide these critical services in the modern evolving dynamic environment the NCI Agency needs to build and maintain high performance-engaged workforce. The NCI Agency workforce strategically consists of three major categorises: NATO International Civilians (NIC)s Military (Mil) and Interim Workforce Consultants (IWC)s. The IWCs are a critical part of the overall NCI Agency workforce and make up approximately 15 percent of the total workforce.
Role ID C004356
Role Duties and Responsibilities
- Coordinating and scheduling meetings appointments travel arrangements and events for Chief NDWC.
- Assisting in the preparation and editing or formatting of reports presentations and other documents.
- Maintaining and organizing files records and databases both electronic and physical.
- Handling incoming and outgoing correspondence including phone calls emails and other correspondence on behalf of management.
- Minute taking and recording of actionable items including ensuring action items are completed.
- Act as Internal IT requirements point of contact.
- Supervise the internal training of the NDWC staff including the coordination of all input and administration.
- Manage and supervise the administrative team.
- You will report directly to the Head Office of the Chief.
Essential Skills Experience and Certifications
- Senior Administrative Assistant with ideally a higher vocational training in a relevant discipline such as Administration and 2 years of post-related experience.
- A different qualification coupled with particularly relevant experience may also be considered.
- Experience in leading a small team.
- Demonstrated skills in the use Microsoft applications including Share Point.
- Proven experience working in a fast-paced and dynamic environment.
- Demonstrated proactive approach in organisation and maintenance of the customer relationship customer onboarding customer communication and follow-up.
- Demonstrable experience of working in Administrative roles delivering results working with limited supervision
- Work experience in roles with significant client/customer service functions.
- Ability to build strong working relationships cross functionally.
- Essential requirement: Practical experience/knowledge in working with NCI Agency or any other NATO agencies or organizations such as NATO HQ IS/IMS ACO ACT.
- Prior experience of working in an international environment comprising both military and civilian elements.
Working Location
- The Hague Netherlands
Working Policy
- On-site
Travel
- Some travel to other NATO sites may be required
Security Clearance
- Valid National or NATO Secret personal security clearance
We never know what new opportunities might be just over the horizon. If this opportunity isnt for you please feel free to send us your resume anyway and be the first to know if something suitable for your skills and experience comes up.
Employment Type
Full Time
