Executive Assistant - JR, T&E & Spine, UK
Executive Assistant - JR, T&E & Spine, UK
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Job Description
Executive Assistant Joint Replacement T&E & Spine
The role will assist the Snr BUD for Joint Replacement T&E and Spine in the day to day running of their office and business focused projects. Provision of executive administrative duties include diary travel and expense management business support and events organization.
Key Responsibilities
Diary Travel & Expense Management:
Proactively manage the diary and act as the main point of contact for the Snr BUD for JR T&E and Spine UK for all meeting requests
Coordinate travel arrangements and itineraries for meetings
Prepare and submit expense reports
Complete relevant admin as necessary
Business support:
Provide daily confidential support to the Snr BUDs
Process incoming and outgoing communications as requested
Maintain and update correspondence reports and sharepoint information including organizational structure presentations databases training records and audits ensuring all confidential information is appropriately stored
Prepare high level reports and power point presentations
Promote best practice which positively impacts the business
Summarise meeting content and related actions as necessary
All other duties as assigned
Events organization:
Support the organization and delivery of the annual European Sales Meeting collaborating with internal and external stakeholders as necessary
Schedule and organize logistics for management team meetings and business reviews
Assist in scheduling UK internal meetings and events as necessary
Provide thoughtful and creative ideas to enhance the experience of the team in attendance
Education & Experience
At least 3 years experience in an Executive Administrative role
Degree level qualification preferred
Advanced skills in Microsoft Office and all necessary internal systems
Comfortable with the use of technology needed to support business (eg zoom teams co-pilot)
Competencies
Strengths in accordance with Gallup profile
Excellent oral and written communication
Strong interpersonal skills with an ability to form relationships with key stakeholders
Sense of responsibility must be able to work on own initiative
Ability to work under pressure at a fast pace
Integrity and strong ethics
Professional
Strong attention to detail
Ability to solve problems
Additional Information
The best location for the successful candidate to live would be central to the defined region
This role will require 30% travel staying away from home to support events
This person will be based from home however visits to the UK Head Office in Newbury will be required
Employment Type
Full-Time
