Administrative Associate II- Central Office
Administrative Associate II- Central Office
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$ 28194 - 49340
1 Vacancy
Job Description
Description of Work
The Administrative Assistant position provides administrative support and management services primarily the Director of Facilities and Programs with Juvenile Justice and secondarily Facilities and Programs Staff. This position reports directly to the Director but works in close coordination with the Divisions Chief of Staff and is located at Central Office in Raleigh NC.
This positions job duties include but are not limited to:
Managing workflow and operations for the Directors Office
Coordinating tasks or duties with other staff within the organization
Communicating consistently with Upper Management program staff representatives of other State agencies/universities elected/appointed representatives and the public
Overseeing the Directors calendar and schedule to ensure efficient time allocation and prioritization
Preparing reports executive summaries and other items for the Director
Arranging procurement of supplies and materials for the Directors office
Arranging and coordinating travel logistics for the Director
Composing correspondence and other products as needed independently
Opening official correspondence and reviewing incoming documents for completeness/correctness prior to forwarding for signature/approval
Performing other additional duties as needed assigned by the Director
Facility Operations has direct responsibility for five (5) state-operated Youth Development Centers (YDC) and eight (8) state operated juvenile detention centers and the statewide juvenile transportation services. Facility. Operations is responsible for the external monitoring of four (4) contracted juvenile facilities. Youth development centers are secure residential facilities which provide mentoring education and therapeutic treatment for delinquent youth committed to the Department by the courts in order to prepare the youth to successfully return to the community. Juvenile detention centers temporarily house youth who are alleged to have committed delinquent offenses or who have been adjudicated and await disposition or placement. Facility Operations operates under the guidance of the Deputy Secretary for Juvenile Justice. The Section leadership is staffed with a Director of Facility Operations three (3) Regional Mangers a Program Coordinator an Administrative Services Manager two (2) Program Managers a Transportation Manager two (2) transportation coordinators and (1) clerical staff. Within this section also includes Educational Services and Child Nutrition staff. This staff has the primary responsibility to provide supervision guidance and oversight to the management and staff in each facility.
Work Schedule:Monday-Friday (8am-5pm)We offer great Benefits!This is a full-time position (40 hours per week) with State Benefits including paid vacation paid sick leave paid holidays retirement and health insurance. To view an example of total compensation please click here NC OSHR: Total Compensation CalculatorAbout the Division of Juvenile Justice:The Division of Juvenile Justice and Delinquency Prevention is committed to the reduction and prevention of juvenile delinquency by effectively intervening educating and treating youth in order to strengthen families and increase public safety. If you have a passion for making a difference in the lives of North Carolinas youth we welcome you to be part of the team. To learn more about Juvenile Justice please go to this LINK.Knowledge Skills and Abilities / Competencies
DPS uses the Merit-Based Recruitment and Selection Plan to fill positions subject to theState Human Resources Actwith the most qualified individuals.
The Minimum Education and Experience (E&E) are REQUIRED to qualify for this position. All work history and education (includingaccurate dates of employment/attendance)must be documented on the application.Supplemental Questions are also a required part of the application: answers must reference education or work experience listed on the application. A complete all-inclusive application maximizes an applicants potential to qualify for the position as well as the highest possible salary. Salary will be based on relevant qualifications internal equity and budgetary considerations pertinent to the advertised position.State Government Application Resources NC Office of Human Resources
Resumes may be attached as a supplement to the application but are nota substitution for a complete application.
Management Preferences- (These skills are not required but managers may choose to interview/select applicants who demonstrate Management Preferences.)- Demonstrated experience with maintaining confidential information.
- Demonstrated experience working with spreadsheets to track information and/or generate reports
- Demonstrated experience with composing correspondence materials.
- Demonstrated experience with managing workflow and/or operations for an executive level position within a large organization.
- Demonstrated experience communicating with staff at all levels to provide expectations that align with agency core values.
Minimum Education and Experience Requirements
Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below then you may qualify through EITHER years of education OR years of directly related experience OR a combination of both. See details.
High school or General Educational Development (GED) diploma and one year of administrative experience;
or
an equivalent combination of education and experience.Supplemental and Contact Information
The North Carolina Department of Public Safety (DPS) is an Equal Opportunity Employer who embraces an Employment First philosophy which consists of complying with all federal laws state laws and Executive Orders. Consistent with the Americans with Disabilities Act (ADA) we are committed to full inclusion of qualified applicants and will review requests for reasonable accommodation to perform essential job functions during the hiring process or while on the job.
Public Service Loan Forgiveness Program
For applicants with student loans becoming a state employee may include eligibility for the Public Service Loan Forgiveness Program. to learn more.
Transcripts
- Degrees and transcripts must be received from appropriately accredited college or university.
- Applicants who earned college credit hours but did not complete a degree program must attach an unofficial transcript to receive credit for education.
- International degrees and transcripts must be evaluated for accreditation by a recognized evaluation service by the closing date of this posting. Failure to provide documentation may result in ineligibility. The National Association of Credential Evaluation Services (NACES) has several options to provide credential verification : Experience
- Applicants seeking Veterans Preference must attach a DD-214 Form (Certificate of Release or Discharge from Active Duty that includes Character of Discharge - Member 4 or Service 2 form) to the application.
- Applicants seeking National Guard Preference:
- A current member of the North Carolina National Guard in good standing must attach a NGB 23A (RPAS).
- A former member of the North Carolina National Guard who served for at least 6 years and were discharged under honorable conditions must attach either a DD256 or NGB 22.
The NC Dept. of Public Safety must adhere to the US Dept. of Justice Final Rule on the National Standards to Prevent Detect and Respond to Prison Rape. PREA Hiring and Promotion Prohibitions.Selected applicants for positions which are subject to PREA will undergo a PREA-specific background check. Our agency supports second-chance employment for individuals who were previously incarcerated or justice involved and we invite all potential applicants to apply for positions for which they may be qualified. Due to the nature of work performed in our agency prior convictions and/or charges may prohibit employment for positions which are subject to PREA or other position-specific background checks.
If applying for a Juvenile Justice & Delinquency Prevention position certified through the NC Dept. of Justice - Criminal Justice Standards Division please click this link for specific certification requirements:Juvenile Justice Officer & Juvenile Court Counselor Certification.Per NC General Statute 143B-1209.54 applicants hired into a position certified as a criminal justice officer or justice officer are required to electronically submit fingerprints to the NC State Bureau of Investigation for a state and national criminal history record check and enrollment in the FBIs Next Generation Identification System: Criminal Justice Record of Arrest and Prosecution Background Service (RAP Back). This is in addition to submitting fingerprints during the application process.
Due to the volume of applications received we are unable to provide information regarding the status of your application. Please log in to your Government Jobs account and click Application Status. If you are selected for an interview you will be contacted by the hiring manager. If you are no longer under consideration you will receive an email notification.
For technical issues with your application please call the Applicant Support Help Line at . If there are any questions about this posting other than your application status please contact Kassia White at
#JJ
Required Experience:
IC
Employment Type
Full-Time
