Executive Assistant
Executive Assistant
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1 Vacancy
Job Description
Executive Support to SVP
- Manage a very active calendar of meetings travel and commitments ensuring priorities and deadlines are met.
- Anticipate needs and prepare materials for meetings presentations correspondence and calls.
- Arrange complex travel itineraries with contingency plans.
- Complete and submit accurate expense reports within policy deadlines.
- Draft proofread and prepare confidential correspondence and reports.
- Maintain strong relationships that support the SVPs and Capital Projects teams success.
- Provide administrative support for special projects and cross-departmental initiatives.
Operational & Administrative Excellence
- Prioritize and resolve conflicting demands handling matters expeditiously and with sound judgment.
- Gather analyze and summarize information from multiple sources into clear concise reports highlighting key insights trends and action items.
- Support tracking and oversight of budgets timelines and operational updates.
- Maintain organized digital and physical files ensuring secure handling of sensitive materials.
Events & Departmental Coordination
- Plan and organize department offsites events and meetings while maintaining budget discipline.
- Coordinate logistics for internal and external meetings ensuring seamless execution.
- Collaborate with Wonderful Amenities Center facilities and administrative teams to provide coverage and operational support.
Professionalism & Confidentiality
- Handle sensitive information with the highest level of discretion.
- Follow the spirit of teamwork cooperation and mutual respect with colleagues at all levels.
Communication & Coordination
- Serve as a professional point of contact for internal and external stakeholders.
- Facilitate clear and timely communication between executives staff and customers.
- Follow up on action items and ensure completion of assigned tasks.
Qualifications :
- Minimum of 3 years of executive-level administrative experience preferably supporting senior leadership with a proven ability to manage high-volume complex responsibilities.
- Exceptional organizational time management and multitasking skills with the ability to prioritize effectively in a fast-paced and dynamic environment.
- Proven ability to anticipate needs think critically and offer solutions proactively.
- Strong written and verbal communication skills with a professional and personable demeanor suitable for interacting with executives stakeholders and colleagues at all levels.
- Advanced proficiency in calendar management travel coordination expense report processing and preparation of executive correspondence and reports.
- Proven organizational and technical skills requiring proficient use of Microsoft Office products and video meeting platforms to develop and execute professional communications and presentations for a variety of audiences.
- Demonstrated ability to handle confidential and sensitive information with the highest level of discretion exercising sound judgment in all matters.
- Proactive and anticipatory mindset with a commitment to excellence and a focus on streamlining processes solving problems and improving operational efficiency.
- Bachelors degree preferred; equivalent work experience with a proven record of success in high-level executive support will be considered.
Pay Range: $69000 $72000 per year. Final compensation will be dependent upon skills & experience.
Additional Information :
- Thriving Wellness Community: Access to top-notch medical coverage comprehensive vision and dental plans and a 401k with match eligibility to secure your financial future and including:
- 24/7 online physician consultations
- virtual mental health resources
- life coaching
- engaging employee community groups
- cash rewards for healthy habits and fitness reimbursements
- library of on-demand fitness videos
- Career Advancement Opportunities: Unlock your potential with clear paths for career progression and internal mobility across our diverse family of brands and business units.
- Focused Learning and Development: Grow as a leader with our dedicated Learning and Organizational Development department offering extensive resources like People Manager and leadership training webinars and eLearning courses.
- Empowering Mentorship Program: Connect with colleagues through our company-wide mentorship program to share goals overcome challenges and drive your career forward.
- Continuous Improvement Training: Participate in training that empowers all employees to learn and implement concepts that drive significant positive change in the workplace.
- Building a Healthy Society: To date our co-Founders Lynda and Stewart Resnick through their foundations and The Wonderful Company have invested more than $2.5 billion in education health and wellness community development and sustainability initiatives across Californias Central Valley Fiji and the 2024 Wonderful ranked as #3 in PEOPLEs 100 Companies That Care list and was named one of Fortune magazines 100 Best Companies to Work For. To learn more about our corporate social responsibility efforts visit .
- Giving Back to the Community: Make a difference with Wonderful Giving allowing you to allocate company-provided funds to up to three charities of your choice and join Wonderful Neighbor to contribute to group service projects within our local communities.
Headquartered in Los Angeles The Wonderful Company is a privately held $6 billion company dedicated to harvesting health around the world through its iconic consumer brands. The companys 10000 employees worldwide are committed to bringing consumers everywhere the freshest most wholesome pistachios citrus and pomegranates; bottling the finest water and wines; and creating colorful bouquets that are sure to touch the heart. This commitment is reflected in the companys market share: Wonderful Pistachios is Americas No. 1 tree nut and Americas fastest-growing snack; Wonderful Halos is the No. 1 mandarin orange in America; POM Wonderful is the No. 1 100% pomegranate brand in America; FIJI Water is Americas No. 1 premium imported bottled water brand; JUSTIN Wine has the No. 1 Cabernet Sauvignon in California; and Teleflora is the worlds leading floral delivery service.
The Wonderful Companys connection to consumers has health at its heart and giving back at its core. The company has a long-standing commitment to corporate social responsibility including more than $1 billion invested in environmental sustainability; $65 million in charitable giving education initiatives and innovative health and wellness programs each year; and $143 million toward the construction of two charter school campuses in Californias Central Valley. To view the current Corporate Social Responsibility report visit learn more about The Wonderful Company its products and its core values visit or follow us on Facebook Twitter and Instagram.
The Wonderful Company is an Equality Opportunity Employer that provides opportunities for advancement. We are committed to creating a diverse workforce that embodies a deep culture of acceptance equity and inclusion. All qualified applicants will receive consideration for employment without regard to race color religion sex sexual orientation gender identity national origin disability age protected veteran status or other protected categories.
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Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
