Contracts Manager (Technical Author) - Procurement/Infra

The Contracts Manager (Technical Author) will provide comprehensive support across the directorate teams to oversee and manage NEC scope specification information and requirements throughout the procurement process from inception to contract award for NEC and suite of contract documents. The primary responsibility is to ensure the development and coordination of consistent NEC information documents across nominated NEC contracts while also identifying and eliminating duplication to reduce commercial delivery risks. The technical author team will support a standardised approach and alignment with EU Procurement Directives and Irish National Regulations and laws across the business by maintaining oversight of nominated NEC and suite of contract documents and enhancing engagement with subject matter experts. The team pro-actively simplifies document collation and aids in transferring knowledge and skills to the wider team.

Principal Accountabilities

• The Technical Author is responsible for developing and managing scope documents by leading the creation of unambiguous specific and concise business requirement documents for nominated NEC and suite of contract documents ensuring they are aligned with NEC forms EU Procurement Directives and Irish National Regulations and laws and eliminate the need for interpretation thus reducing risk of disputes.
• Collaboration with subject matter experts by working closely to capture and incorporate specialist requirements into the nominated NEC and suite of contract documents ensuring clarity and relevance to the procurement package.
• Conduct reviews and challenges to align documents with commercial strategies driving value for money (VfM) and performing read across checks to eliminate discrepancies duplications and any inconsistencies in contract documentation.
• Monitor and report progress to track and forecast document delivery report on performance escalate issues as necessary and support the continual improvement of document processes in line with companys values and EU Procurement Directives and Irish National Regulations.
• Provide post-contract support by maintaining and updating scope documents with stakeholder input managing changes from various sources conducting audits and ensuring alignment with governance and good practices throughout the contract lifecycle (including during negotiations and strategic change).
• Carry out tasks with transparency communicating timescales and progress to the Project Manager to ensure contractual time constraints are met or managed.
• Develop and administer training and development processes for procurement personnel in conjunction with Learning & Development.
• Cooperate with colleagues in all matters relating to health and safety always following safe working procedures.
• Act as a role model for vision and values behaving in ways that align with Ways of Working and encouraging and supporting others to do the same.
• Take necessary care to properly protect the confidentiality integrity and availability of corporate information preventing unauthorised disclosure modification or destruction and never knowingly putting information systems at risk.

Experience Skills and Qualifications

• Experience in procurement or delivery of Civils Infrastructure Railway Systems and other supporting contracts and projects and articulating clearly the component parts of structures and systems as well as the supporting services that are required to deliver an asset in a programme environment.
• Experience of procuring/delivering large value complex programmes or projects within a programme in the Government or an arms length body environment using public funding.
• Experience of sponsor / Stakeholder relationship and management experience.
• Experience of management of aspects of NEC3 or NEC4 contracts and to be able to identify the purpose of the Conditions of Contract Contract Data 1 & 2 Scope Site Information and the key features of the contracts.
• Experience in a matrix environment with high influencing and communication skills.

Qualifications :

Skills

• Ability to analyse contractual documentation and apply Commercial thinking.
• Ability to compile tender and commercial documents.
• Ability to build effective collaborative relationships to understand requirements facilitate others understanding and to ensure the requirements can be discussed and met as closely as possible.
• Ability to communicate considerations to be accounted for in contract and option selection.
• Ability to tailor communication to engage with different audiences using pertinent argument and influencing techniques.
• Ability to problem solve and implement efficiencies solutions and improvements.
• Knowledge of Procurement processes and Legal framework and governance.
• Knowledge of EU Procurement Directives and Irish National Regulations and laws.
• Knowledge of EU Regulation 2016 (S.I. 286/2016).
• Knowledge of Contract Management and Administration
• Knowledge of Risk and Value Management
• Knowledge of Change Management
• Knowledge of Document Management processes and systems
• Competent in Microsoft Office.
• Strong ability to write document and maintain technical standards guidelines and workflows.
• Strong attention to detail and accuracy.

Formal Education Qualifications

• A level 8 degree in engineering construction or a related subject matter or equivalent experience.
• Advanced Diploma in Public Procurement Law (Kings Inns) or equivalent is desirable

Professional Memberships

• A professional qualification such as the Engineers Ireland (IE) Institute of Civil Engineers (ICE) Chartered Institute of Procurement & Supply (CIPS) Royal Institute of Chartered Surveyors (RICS)
• Membership of Institute of Management Consulting Association of Project Management Project Managers Institute (PMI)

Additional Information :

What we offer you:

• Full time
• Competitive remuneration and attractive range of benefits
• 8% Pension
• 25 days Annual leave (23 days 2 company days)
• Opportunity to work on impactful and innovative projects
• Career development opportunities both in Ireland and globally
• Opportunity to work with a diverse group of talented and collaborative colleagues

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