Proposal Strategy and Operations Manager
Proposal Strategy and Operations Manager
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$ 125 - 150
1 Vacancy
Job Description
At PicnicHealth were building the future of non-interventional clinical research and centered on patients. Our mission is to make it radically easier faster and more affordable to generate high-quality real-world evidence. Were replacing the legacy services-heavy model with a modern AI-first approach that unlocks insights from rich multi-modal datafrom clinical notes and imaging to lab resultsat scale. By engaging patients directly through our personal health assistant PicnicAI which meets them where theyre at and delights them along the way (with an industry leading NPS of 76) patients participate actively in the research they care about.
PicnicHealth is already a trusted partner to 7 of the top 10 pharmaceutical companies. Our work spans 40 disease areas and has supported over 60 peer-reviewed publications including an FDA submission that incorporates PicnicHealth data.
Founded in 2014 weve raised $100M from top investors like Amplify Partners Felicis Ventures B Capital Group and Y Combinator. Our business running non-interventional studies more than doubled last year and were growing even faster in 2025. Were a team of doctors patients data nerds engineers and builders reimagining how clinical research works and were just getting started!
The Opportunity
As the Proposal Strategy and Operations Manager you will build a system and process that enables a cross-functional team to transform complex technical capabilities into compelling winning proposals . This role is critical to our success in the competitive non interventional study space requiring someone who can transform complex technical capabilities into compelling winning proposals. This is a builder role. Youll wear multiple hatsleading proposals creating structure where it doesnt exist and partnering across teams. You wont be doing this alone but you will be accountable for making it happen.
At PicnicHealth AI is at the core of everything we do. Were looking for individuals who are not just comfortable with but genuinely excited by and actively experimenting with the power and potential of AI.
What youll do:
- Strategic Proposal Leadership
- Lead end-to-end proposal development
- Develop and execute proposal strategies that differentiate PicnicHealth in competitive landscapes
- Collaborate with Sales Scientific Solutions Product Delivery and Operations teams to craft compelling value propositions
- Analyze RFPs and client requirements to develop winning positioning and messaging
- Proposal Management & Execution
- Leverage project management tools and processes to project manage complex multi-stakeholder proposal processes with tight deadlines
- Coordinate cross-functional teams including Scientific Solutions Product Delivery and Operations Legal and Finance
- Ensure all proposals meet client requirements compliance standards and internal quality benchmarks
- Develop standardized templates timelines processes and best practices to improve efficiency and win rates
- Identify test and roll out technology and tools to build scalable processes that enable faster and more efficient proposals.
- Content Development & Optimization
- Levarge PicnicHealth experts to create compelling executive summaries technical approaches and capability statements
- Maintain and continuously improve proposal content library and knowledge management systems leveraging process technology and tools
- Work with solutions and design to ensure consistent messaging and branding across all proposal materials
- Win/Loss Analysis & Continuous Improvement
- Conduct thorough win/loss analyses to identify improvement opportunities
- Track proposal metrics and conversion rates to optimize processes
- Collaborate with Sales teams to understand client feedback and market dynamics
- Implement process improvements based on data-driven insights
What youll bring:
- 5 years of experience leading complex RFP responses within CROs real-world evidence vendors or digital health companies supporting life sciences clients.
- Proven track record of winning competitive high-value proposals (>$1M)
- Experience with real-world evidence clinical research or healthcare data strongly preferred
- Project Management Excellence: Experience managing multiple concurrent proposals with competing deadlines
- Strategic Thinking: Ability to develop winning strategies based on client needs and competitive landscape
- Cross-functional Leadership: Proven ability to lead and coordinate diverse teams without direct authority
- Analytical Skills: Experience with win/loss analysis proposal metrics and process optimization
- Exceptional Writing & Communication: Ability to translate complex technical concepts into clear compelling narratives
- Bachelors degree required; degree in Life Sciences Business or related field preferred
We expect all team members to be amazing in their roles and ultimately to move the PicnicHealth mission forward.
Why will PicnicHealth win in Clinical Research
Trials are a major bottleneck in drug development and the promising advancements in biotech cannot achieve their full potential unless clinical research becomes more effective. The industry runs on outdated technology and manual processes. Research sites (hospitals academic centers doctors offices) are a major bottleneck and contract research organizations (CROs) spend most of their time wrangling sites and cobbling together vendor software.
PicnicHealth has built technology that uniquely positions us to run faster cheaper and more flexible studies without requiring sites:
- PicnicAI (trained on 350M clinician annotations over 100k patient records) is the only system that can effectively access and structure all participant EMR data trials need
- Our AI health assistant (NPS of 66 in 2024) guides participants through study activities and enables most to be done at home
- Were an integrated solution virtual site CRO and software platform with AI built in from the ground up initially focusing on observational research.
Perks & Benefits @PicnicHealth
At PicnicHealth you get to solve real problems with real solutions great tech and great people. We look to attract and retain exceptional performers through a mission that matters a culture that allows team members to do their best work and be their real selves and through competitive compensation and benefits packages aligned to the market and our Core Values.
Were a remote first company with teammates spread across the US. We support in-person gatherings including co-working spaces and multi-day onsites to build connections and move forward strategic initiatives. Expect to travel 2-4 times a year. For our team members in the Bay Area who prefer to work in person we can offer a hybrid set up to work from the SF office on a flexible schedule.
Target Base Salary Range: $125K - $150K
The base salary PicnicHealth offers may vary depending upon the scope complexity and autonomy of the position and on the candidates job-related knowledge skills and experience. The total package will include equity in addition to a full range of medical and/or other benefits depending on the position offered. Pay and benefits are subject to change at any time consistent with the terms of any applicable compensation or benefit plans.
You also get:
- Comprehensive benefits including above market Health Dental Vision
- Family friendly environment
- Flexible time off
- 401k plan
- Free PicnicHealth account
- Equipment and internet funds for home office set up
- Wellness Stipend
Equal Opportunity Statement
PicnicHealth is committed to promoting an inclusive work environment free of discrimination and harassment. We value a diverse and balanced team where everyone can belong.
Required Experience:
Manager
Employment Type
Full Time
