Proposals Coordinator
Proposals Coordinator
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Job Description
Come Build Your Career at Aecon!
As a North American leader in infrastructure development Aecon is safely and sustainably building what matters for future generations to thrive! We lead some of the most impactful infrastructure projects of our generation at the forefront of transformational change in transportation and energy and partnering every day to build connect power and strengthen our communities.
At Aecon you can count on:
- Safety Always. Our number one core value. If we cant do it safely we dont do it at all.
- Integrity. We lead by example with humility and courage.
- Accountability. Were passionate about delivering on our commitments.
- Inclusion. We provide equitable opportunities for everyone.
We lead the infrastructure industry with purpose and our people are at the heart of everything we do. So we invest in our people just like they invest in us!
At Aecon we:
- Ensure you and your family receive the services needed to support your mental emotional and physical well-being.
- Believe in helping you build your career through our Aecon University and Leadership Programs.
- Are committed to supporting and investing in inclusive work environments through initiatives like Diversity Equity Inclusion & Accessibility training our Aecon Women in Trades and Aecon Diversity in Trades programs and our Employee Resource Groups (ERGs) to ensure we are building inclusion into every aspect of our culture at Aecon.
- Are a leader in sustainable construction.With a strong commitment to operating responsibly by minimizing our impact on the environment and surrounding communities.
Our business success relies on strong execution and continuous improvement driven by the diversity expertise and teamwork of our people. Were always searching the globe for innovative collaborative minds to join our best-in-class Aecon community!
What is the Opportunity
Aecon is seeking a Proposals Coordinator to join our dynamic Civil East team and play a crucial role in securing new business opportunities. Are you a detail-oriented professional with strong writing skills Are you proficient working independently and as part of a vibrant team Join us!
What Youll Do Here:
- Support Proposal Managers with the creation and administration of responses for large-scale civil construction opportunities
- Support production of winning submissions by assuring all necessary materials are clear comprehensive compelling and compliant
- Review and develop a detailed understanding of client bid requirements
- Develop and administer proposal calendars and responsibility matrices
- Create and manage proposalsresume and project sheet templates
- Trackand support timely provision of proposal deliverables required from internal and external partners
- Research internal and external resources including pertinent statistics repositories and other sources of information to generate relevant and winning content
- Establish and coordinate the flow of information from subject matter experts and relevant ongoing projects for use in a submission
- Ensure that all proposal content supplied by the team is compliant with RFQ and RFP submission requirements
- Prepare and edit deliverables such askey staff resumes project sheets organization charts executive summaries and presentations
- Organize and scheduleteam meetings prepare agendas and generate and distributemeeting minutes
- Assist proposal and bid managers to ensure that all deadlines are met
- Manage pursuitSharePointsites
- Performdata entry in order to maintain accuracy of reports schedules and deliverables
- Track and report on Key Performance Indicatorsand other team objectives as well as any relevant client addenda
- Work with graphic designers to develop JV logos binder and tab designs
- Ensure binders USBs tabs covers and other materials are prepared and available for final assembly of proposals
- Some limited travel may be required
What You Bring to the Team:
- Minimum bachelors degree or equivalent experience in Construction
- 2 years of experience in proposalwriting marketing or similar Business Development communications
- Strong communicationskills
- Ability to quicklyproduce clear concise correct and compelling written material
- Excellent organizational skills and strong attention to detail
- Proficiency in Adobe Word Excel Visio and PowerPoint
- Ability to work collaboratively and effectively in teams
- Excellent time management skills with the ability to plan manage and prioritize multiple assignments and tasks
- Graphic Design experience is considered an asset (InDesign etc.)
- Availability to work a minimum of 3 days per week in-office out of our Charlotte N.C location
Aecon fostersdiversity inclusion and belonging within and across our organization. We consider all applicants for positions without regard to race color religion sex national origin age mental or physical disabilities veteran status and all other characteristics protected by law.
We are committed to adhering to the objectives and requirements outlined in the Equal Employment Opportunity Commission (EEOC) and to meeting the accessibility needs of persons with disabilities in a timely manner through the implementation of the requirements of the EEOC and its applicable regulations. Appropriate accommodation under the EEOC will be provided upon request throughout the interview and hiring process.
Required Experience:
IC
Employment Type
Full Time
