OAJJA Financial Manager
OAJJA Financial Manager
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$ 91320 - 96324
1 Vacancy
Job Description
Department Information
- This position is open only to current Colorado state residents.An eligible list established with this recruitment may be used to fill other similar positions within the Colorado Department of Public Safety in the next 12 months.
Our Mission - Engaged employees working together to safeguard lives and to provide diverse public safety services to local communitiesOur Vision -Creating safer and more resilient communities across ColoradoOur Core Values Unity Honor ServiceThe State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.
The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
At CDPS we nurture a centric culture driven by our commitment of creating a safer Colorado an inclusive workplace where everyone can be their own authentic self. We model a culture of collaboration support and growth to our employees. Our culture has public service focus and we strive to provide innovative solutions and services to our fellow Coloradans!
Careers with a purpose
If you are passionate about public safety service and are eager to dedicate your career to serving Coloradans this is the organization you want to join!
We are committed to providing public safety services to our fellow Coloradans in their times of greater needs such as: safety on our roads preparing and mitigating environmental disasters disaster recovery combating crime school safety and victim recovery.
Youll have the opportunity to challenge yourself and acquire new capabilities to build a rewarding and fulfilling career while making a difference in our community!
When you join CDPS you are joining a team of exceptional individuals and together you will be inspired motivated and supported to become the best you can be.
Unmatched Benefits:
We highly value work life balance and offer excellent work-life programs training and enriching professional development opportunities and a wide range of benefits.
Medical and dental options are available for permanent employees and their dependents. We also offer short and long-term disability coverage and life insurance that includes legal resources and discounts.
State contribution into Health Savings Account when enrolled in HDHP.
Job protected medical leave under theFamily Medical Leave Act (FMLA)and theState of Colorado Family and Medical Leave Insurance Program (FAMLI).
Paid medical leave benefits provided by the State of Colorado.
Eligibility for hybrid or other flexible work arrangements based on the nature of the role.
We offer unmatched retirement benefits including mandatory PERA Defined Benefit Plan or PERA Defined Contribution Plan plus optional 401K and 457 plans. For information on mandatory employee salary deferral (in lieu of contribution to Social Security) visitColorado PERAfor details.
CDPS provides generous time off including11 paid holidays annually and accrued annual and sick leaveand annual wellness days.
The Employee Assistance Program (C-SEAP) is available in every region of the state. It is our effort to support the well-being of employees and the workplace. EAPs provide short-term counseling referrals and resources as well as training and organizational development services.
Additional benefits offered include tuition reimbursement and reduced college tuition at CSU Global and DeVry University.
Description of Job
- About the Work UnitThe Office of Adult and Juvenile Justice Assistance (OAJJA) administers several major federal and state criminal and juvenile justice funding programs and provides staffing support to the Justice Assistance Grant (JAG) Board and the Juvenile Justice and Delinquency Prevention (JJDP) addition OAJJA staff are actively involved in policy initiatives intended to improve the criminal and juvenile justice systems. The Governor-appointed Juvenile Justice and Delinquency Prevention (JJDP) Council establishes funding priorities for funding from the OJJDP and serves in an advisory capacity to the Governor and State legislature as well as state agencies on juvenile justice and delinquency prevention matters. Similar to the JJDP Council the Governor-appointed Justice Assistance Grant (JAG) Board establishes funding priorities for the Justice Assistance Grant and serves in an advisory capacity to the Governor and State legislature as well as state agencies on criminal justice matters.
The office staff conduct statewide activities including but not limited to development and/or implementation of public policy and guidelines for the implementation of effective criminal and juvenile justice programs; administration and implementation of grant management including granting and oversight of subawards of awards consistent with state and federal laws adherence to state and federal grant management policies and rules; training of grant applicants on policies and procedures and effective grant management practices; provision of technical assistance to grantees on criminal and juvenile justice systems issues and ongoing implementation and evaluation of grant projects; monitoring of grant project performance and data collection and reporting to the legislature the general public and the federal government. Facilitation and coordination between the federal state and local departments of criminal and juvenile justice including law enforcement adult and juvenile probation adult and youth corrections mental health substance abuse treatment and education on issues regarding criminal and juvenile justice system improvement.Work EnvironmentAttendance at the Lakewood office is required at least two days a weekWork unit core business hours Mon-Fri 8 am-5 pm
This position is sedentary and requires sitting for extended periods of timeAbout the JobThis position exists to manage the financial grant monitoring and administrative work within the unit that administers the federal Title II State Juvenile Diversion and Marijuana tax funds Byrne/JAG Coverdell NCHIP grants and various other funding. The position is responsible for providing unique technical expertise and guidance and directing all administrative aspects related to receiving and establishing an impartial funding process monitoring the funded projects and reporting to the federal offices that administer these funds. Position acts as Assistant Unit Manager in the performance of management tasks and acts as manager in the absence of or upon request of the Unit Manager. This position also serves as the supervisor of FTE assigned to financially administer the various federal and state grant programs conduct grant monitoring as well as provide administrative support to the office.
Overall this position is responsible for overseeing the financial administration of the federal and state funding that is allocated to the office. This includes assessing and making recommendations for improvement for the online grant administration process the development of technical assistance tools promoting collaborative partnerships performing grant management training technical assistance and maintaining data collection systems to improve and produce federal and public financial reports. The position oversees and performs administrative functions related to the OAJJA funding process including setting internal policies and procedures setting of tasks and workflow for the system oversight of the grant process creating program systems and forms and desk and site monitoring of funded projects. The position provides oversight of all high-risk grants.Key ResponsibilitiesSupervision
Provides direct supervision to grant financial staff members. Defines roles creates and adjusts job descriptions meets semi-annually for performance planning and evaluation trains and guides staff regarding agency policies and procedures and project-specific objectives delegates responsibilities monitors and evaluates performance and initiates disciplinary action if needed. Meets regularly to coordinate OAJJA financial and monitoring activity. Approves work products and identifies and secures needed resources. Resolves staff conflicts and issues. Meets regularly with the unit manager to discuss and resolve unit-wide problems issues and plans. Promotes collaborative partnerships with other DCJ units. Provides coverage for the OAJJA manager in the absence of or upon request of the OAJJA Manager.
OAJJA Grant Management Oversight
Manages the daily financial and administrative grant management activities within the office related to the federal and state Title II Byrne/JAG SCIP JAG PREA JRJ Coverdell NCHIP Diversion Marijuana Tax funds for Diversion Crime Prevention Grant Program and Civil Forfeiture Grant program and various others; serves as the technical financial expert for office staff and subgrantee agencies. Interprets federal and state rules and uses creative problem-solving skills to enable programs to achieve success and to comply with rules and regulations. Grant financial management duties which are overseen include review of quarterly reports for timely completion of tasks and expenditures; approval or denial of subgrantee requests for funds; interpretation and analysis of allowable and unallowable expenditures; and authorization or denial of budget modifications. Anticipates overall grant programs needs related to financial administration including assessment of spending and if requests for extensions are needed.
Develops strategies with financial and programmatic grant managers to address the financial concerns of subgrantees. Recommends needed grant program changes for OAJJA staff and/or subgrantees. Provides individual technical assistance and workshops for grant applicants and recipients to ensure program compliance with DCJ Grant Policies and Procedures and with complex state and federal grant laws rules and regulations. Incorporates information from a variety of resources including conferences trainings and literature reviews into staff trainings and program components to enhance their effectiveness. Assists in OAJJA-wide grant administrative needs such as Applicant Profile Validation in the online grant management system. Assists in mandatory federal reporting such as reviewing and verifying 425 reports and is responsible for data submission in the federal FFATA system.
OAJJA Financial Management Oversight
Advises OAJJA and DCJ management about overall OAJJA funding needs and priorities. Evaluates OAJJA compliance with state and federal financial laws rules regulations and policies to determine a strategy to address concerns and recommends changes and timelines for compliance. Is the lead for financial processes for any federal or state site visits or audits; prepares documents requested by funder(s) for such site visits or audits. Reviews financial reporting (i.e. FFR425s) from CDPS Accounting to be sent to federal state or foundation funders to assure accuracy and agreement with OAJJA financial data. Anticipates ongoing staffing needs for the office and completes payroll projections monthly with DCJ administrative staff.
Anticipates ongoing financial expenditures related to office equipment or supplies such as laptops for staff or Board/Council use and develops a replacement schedule. Reviews and analyzes data for the preparation of quarterly semi-annual and/or annual reports required by the state and federal government or other funders. Anticipates needs and advises management regarding the administrative budget for the office. Conducts monthly financial reconciliation process for all funding within the office to ensure all expenditures that have been paid are appropriate and accurately assigned to the correct fund source. Conducts monthly pre-budget (internal to OAAJJA) and budget meetings. Develops and implements a process for planning and tracking of expenditures from the grants administration line items to ensure appropriate allocation of funds and full usage of grant funds prior to expiration.
OAJJA Administrative Processes Oversight
Responsible for assuring that all administrative processes occur to achieve successful and timely planning for and administration of OAJJA grants from receipt of the federal/state/other funds through closeout; this is especially critical when OAJJA administrative staff have involvement in essential steps within that process. Ensures timely development and submission of required forms such as Official Function Forms employee and Council/Board requests for reimbursement etc. as well as grant documents such as grant agreements & contract modifications annual end-of-year encumbrances for roll/lapse coding which includes assigning coding but also logging and tracking of expenses. Completes or reviews the budget sections of applications for federal or other funds. Certifies final close-out of reported subgrantee expenditures and program activity reports for all OAJJA subgrantees.
OAJJA Subgrant Monitoring
The position oversees the grant monitoring functions of the office. Grant monitoring includes working with programmatic and financial grant managers in assessing risk levels for subgrant awards and establishing an annual plan that assures high-risk subgrants get immediate onsite visits and subgrants receive the appropriate assessed level of monitoring as agreed upon by the OAJJA Manager (i.e. quarterly review of financial/narrative reports desk monitoring on-site monitoring). Conducts site visits with OAJJA grant management staff as needed to assess regulatory financial and programmatic compliance of subgrantees. Minimum Qualifications Substitutions Conditions of Employment & Appeal Rights
Note to be considered for this position you must meet one of the following options for consideration.
Proven Experience Knowledge Skills
Eight (8) years of experience in financial grant management and administration.
OR
Four (4) years of experience in financial grant management administration and a Bachelors Degree in any field.Preferred Qualifications and Competencies
--Understanding Federal and State Grant Regulations
--Knowledge of the 2 CFR 200 Uniform Guidance
--Experience with CORA and Info Advantage Reports
--Basic Accounting Principles
--Experience with developing and reconciling Budgets
--Supervisory ExperienceConditions of Employment
Requires successful completion of a background investigation that includes a polygraph exam a fingerprint based criminal history search reference checkingdriving history.
Must be Colorado resident at the time of application
Appeal Rights
If you receive notice that you have been eliminated from consideration for the position you may protest the action by filing an appeal with the State Personnel Board/State Personnel Director within 10 days from the date you receive notice of the elimination. Also if you wish to challenge the selection and comparative analysis process you may file an appeal with the State Personnel Board/State Personnel Director within 10 days from the receipt of notice or knowledge of the action you are challenging. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Directors Administrative Procedures 4 CCR 801 for more information about the appeals process. The State Personnel Board Rules and Personnel Directors Administrative Procedures are available at A standard appeal form is available at: If you appeal your appeal must be submitted in writing on the official appeal form signed by you or your representative and received at the following address within 10 days of your receipt of notice or knowledge of the action: Colorado State Personnel Board/State Personnel Director Attn: Appeals Processing 1525 Sherman Street 4th Floor Denver CO 80203. Fax: . Phone: . The ten-day deadline and these appeal procedures also apply to all charges of discrimination.Supplemental Information
- Are you in need of an accommodation
The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do including hiring employment and advancement opportunities.
Colorado Department of Public Safety is committed to the full inclusion of all qualified individuals. As part of this commitment our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment including completing the application process interviewing completing any pre-employment testing participating in the employee selection process and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position please direct your inquiries to our Human Resources department at
Recruitment Timeline Information and Important NoticesApplicationsare considered complete and accurate at the time of submission. Therefore additional informationmay notbe solicited or accepted after your application has been received.
Closing Date:All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications may proceed to the next step. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
Supplemental Question:Effective responses to Supplemental Questions will directly relate to your professional experience career accomplishments and views about organizational values and approaches and how they relate specifically to this position and requirements as you understand them. Answers generated by AI-tools will typically be unresponsive.
Transcripts:An unofficial copy of transcripts must be submitted at the time of application should education be used as qualification. Transcripts from colleges or universities outside the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service. This documentation is the responsibility of the applicant and must be included as part of your application materials. Failure to provide a transcript or credential evaluation report may prevent your application from moving forward in the selection process.
Military Veterans:If you are a military veteran you must submit a copy of your DD-214 Member 4 Copy and VA disability letter if available/applicable at the time of application so we can determine if you are eligible for veterans preference points. Military personnel who are stationed outside of Colorado may be eligible for this position by submitting the completed DD-2058 State of Legal Residence form.
Application Tips: For an overview of State of Colorado application process and application tips please view thisvideo.
Resumes Cover Lettersor other documents submitted:willnotbe reviewed assessed or used in the initial stages of the comparative analysis (transcripts submitted to verify that the applicant meets either the education requirement or minimum qualification substitution are exempt from this).
NotificationsAll correspondence regarding your status in the selection/examination process will be sent via email to theemail address listed on your application. Include your current working email addresson your application and check the email provided on your application frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from and addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email.
Comparative Analysis Stepsmayinclude:
Structured application review by a panel of SMEs
In-person panel interview tentatively scheduled for September 29th
Required Experience:
Manager
Employment Type
Full-Time
