Academic Program Coordinator, Smeal College of Business
Academic Program Coordinator, Smeal College of Business
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$ 38300 - 55500
1 Vacancy
Job Description
APPLICATION INSTRUCTIONS:
CURRENT PENN STATE EMPLOYEE (faculty staff technical service or student) please login to Workday to complete the internal application process. Please do not apply here apply internally through Workday.
CURRENT PENN STATE STUDENT (not employed previously at the university) and seeking employment with Penn State please login to Workday to complete the student application process. Please do not apply here apply internally through Workday.
If you are NOT a current employee or student please click Apply and complete the application process for external applicants.
Approval of remote and hybrid work is not guaranteed regardless of work additional information on remote work at Penn State seeNotice to Out of State Applicants.
POSITION SPECIFICS
The Accounting Department in the Smeal College of Business at The Pennsylvania State University (University Park) is seeking qualified candidates for an Academic Program Coordinator (Intermediate Support) position. This role serves as the primary administrative support for the departments front desk operations facilitating academic services for over 4000 students and more than 50 faculty staff and Ph.D. students. The successful candidate will submit a resume and cover letter and must meet the minimum requirements. Responsibilities include but are not limited to:
Provide comprehensive communication support to faculty staff advisers parents and students regarding individual courses degree requirements and academic program inquiries while maintaining strict adherence to FERPA and University policies
Prepare and maintain accurate student files monitor graduation requirements conduct degree audits and ensure compliance with degree completion standards
Manage academic modifications including grade change forms course registrations drops and program transfers
Oversee examination logistics including makeup exam administration and scheduling
Collaborate with faculty and department leadership to retrieve compile and analyze course data
Assign classrooms based on course and instructor requirements
Monitor and respond to course availability and enrollment inquiries
Administer student evaluation surveys and manage the feedback collection processes
Process departmental purchases and reconciliation including textbooks office supplies and travel arrangements
Implement policies procedures and activities pertaining to student records across a department or assigned academic program
Process scholarship assistantship and fellowship data and funds; prepare award letters notify donors monitor expenses prepare and analyze financial reports
Communicate with students to promote program-specific opportunities including workshops organizations internships and career development opportunities; collaborate with faculty and program staff to develop marketing materials
Plan and facilitate departmental events including orientations recruiting visits open houses colloquiums graduation receptions and committee meetings; manage event logistics including venues invitations and itineraries
Create and maintain databases; compile academic data and prepare reports for department leadership related to enrollment data student progress and experience and accreditation information
Coordinate the hiring onboarding and training for part-time employees and teaching assistants
This position will need to communicate with faculty and other department staff as well as college/University partners. Confidentiality and integrity of course data and student records are a central aspect of the job. Experience with Office 365 Canvas LionPATH 25 Live eSteward SAP Concur PSUBuy and Workday is preferred. This is a full-time non-exempt position Monday through Friday 8:00 a.m. - 5:00 p.m. with some evening commitments and the opportunity for flexible scheduling.
MINIMUM EDUCATION WORK EXPERIENCE & REQUIRED CERTIFICATIONS
General Equivalency Diploma (GED) or High School (HS) 2 years of relevant experience; or an equivalent combination of education and experience accepted Required Certifications: NoneBACKGROUND CHECKS/CLEARANCES
Employment with the University will require successful completion of background check(s) in accordance with University policies.Penn State does not sponsor or take over sponsorship of a staff employment Visa. Applicants must be authorized to work in the U.S.
SALARY & BENEFITS
The salary range for this position including all possible grades is $38300.00 - $55500.00.Salary Structure - Information on Penn States salary structure
Penn State provides a competitive benefits package for full-time employees designed to support both personal and professional addition to comprehensive medical dental and vision coverage employees enjoy robust retirement plans and substantial paid time off which includes holidays vacation and sick time. One of the standout benefits is the generous 75% tuition discount available to employees as well as eligible spouses and children. For more detailed information please visit our Benefits Page.
CAMPUS SECURITY CRIME STATISTICS
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988 Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security such as those concerning alcohol and drug use crime prevention the reporting of crimes sexual assault and other matters. The ASR is available for review here.
EEO IS THE LAW
Penn State is an equal opportunity employer and is committed to providing employment opportunities to all qualified applicants without regard to race color religion age sex sexual orientation gender identity national origin disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability please contact .
The Pennsylvania State University is committed to and accountable for advancing equity respect and belonging. We embrace individual uniqueness as well as a culture of belonging that supports equity initiatives leverages the educational and institutional benefits of inclusion in society and provides opportunities for engagement intended to help all members of the community thrive. We value belonging as a core strength and an essential element of the universitys teaching research and service mission.Required Experience:
IC
Employment Type
Full-Time
