Office Assistant
Office Assistant
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Not Disclosed
Salary Not Disclosed
1 Vacancy
Job Description
Overview
Location: Bridgeport Corps (Bridgeport CT)
Hours Per Week: 25
Schedule: Monday-Friday 8:30 am 1:30 pm
Scope of Position: Greet visitors in a friendly and professional manner; oversee the offices operations; and assist supervisor(s) with office program and Corps duties.
Responsibilities
- Answer phones in an appropriate and timely manner filtering out telemarketers taking messages and managing incoming faxes.
- Assist with administering the summer and day camps Thanksgiving Christmas assistance program Kettle Campaign and other social ministry programs.
- Assist with correspondence and mailings.
- Assist with fundraising campaigns.
- Check emails and respond to each promptly.
- Contact maintenance specialists concerning office equipment and building maintenance.
- Demonstrate respect and professionalism with clients staff community representatives and volunteers.
- Direct visitors to the appropriate staff member.
- Enter data and create requested reports.
- Greet clients provide them with the necessary forms to be serviced inform the Caseworker of any social service needs and inform other appropriate personnel of any non-social service needs.
- Keep track of gifts-in-kind daily.
- Maintain a clean orderly desk and office area and keep confidential information secure.
- Maintain all original forms for social services and the Corps.
- Maintain confidentiality and exhibit loyalty to The Salvation Army and staff in all job-related matters.
- Open the office and prepare for daily operations.
- Organize office supplies and inform supervisors when supplies are running low.
- Organize periodicals and bulletin boards throughout the building.
- Oversee the maintenance of the postage machine/copy machine and call for repairs as needed.
- Process all outgoing and incoming mail and distribute it to each person/department.
- Receive donations (monetary and material) issue receipts and move donations to appropriate locations.
- Represent The Salvation Army at conferences and community meetings as requested by the supervisor.
Qualifications
- A high school diploma or the equivalent is required; a college degree is preferred.
- Ability to answer a multiline telephone.
- Ability to follow written and verbal instructions.
- Ability to work in a fast-paced ever-changing environment.
- Ability to work independently and in a team.
- Bilingual in English and Spanish required; proficient in spoken and written English.
- Demonstrate discretion integrity and confidentiality in dealing with all matters.
- Detail-oriented with keen attention to accuracy and confidentiality.
- Excellent interpersonal oral and written communication skills.
- Must complete training requirements upon hire.
- A minimum of four years of administrative assistant experience is required preferably in a non-profit setting.
- Organized and able to multitask.
- Strong customer service skills.
- Strong proficiency in computers databases and Microsoft Office.
- Will respect and promote the interests of The Salvation Army. The individual is not required to embrace the tenets of faith but they are required to promote and respect the mission of The Salvation Army.
The Salvation Army is pleased to offer a benefits program to part-time employees who work 20 to 29 hours per week including...
- Employer-funded pension plan (100% vested after five years of eligible service)
- Voluntary life insurance
- Short-term disability coverage (no cost to employee)
- Supplemental insurance coverage options (Aflac homeowners auto and pet insurance)
- 403(b) tax-deferred annuity plan
- Generous paid time off including holidays vacation and sick leave
- Eligibility for the Federal Governments Public Student Loan Forgiveness Program
- Most importantly a job with a great purpose inspiring you to make a difference every day!
Learn more about The Salvation Armys Southern New England Division at Equal Opportunity/Affirmative Action Employer: All qualified applicants will receive consideration for employment without regard to race color sex national origin disability or protected veteran status.
Employment Type
Part-Time
