Administrative Assistant -
Administrative Assistant -
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1 Vacancy
Job Description
Job title: Administrative Assistant
Location: Remote
Salary: $1000 - $1400/month
Working Hours: 10am - 6pm EST
Overview:
We are seeking a proactive and detail-oriented Administrative Assistant to support multiple businesses in a dynamic fast-paced environment. This role involves a mix of data management CRM maintenance lead follow-up and other administrative tasks with the opportunity for growth. The ideal candidate will have 2-4 years of experience strong English communication skills and a passion for organization. This is a great opportunity for someone who enjoys working with data is adaptable and is looking to take on additional responsibilities in the future.
Key Responsibilities :
- Data Management:
Consolidate and organize invoices ensuring data is standardized across formats. This is a time-intensive high-priority task. - CRM Maintenance (Pipedrive):
Regularly update contacts deals and remove duplicate entries in the CRM to ensure smooth lead tracking. - Lead Follow-up & Appointment Scheduling:
Handle initial outreach follow up with leads and schedule appointments. Assist in managing communication with potential clients. - Communication & Data Gathering:
Coordinate with external parties to gather relevant data for invoicing lead management and other operational needs. - Potential Future Tasks:
Depending on performance and growth there may be opportunities to take on bookkeeping responsibilities including savings validations and other financial tracking tasks.
Requirements :
- Experience: 2-4 years of administrative experience with a strong focus on data management or CRM systems.
- Skills:
- Excellent English communication skills (both verbal and written).
- Strong attention to detail and the ability to handle large volumes of data with accuracy.
- Comfortable working in a CRM specifically Pipedrive or similar systems.
- Light sales or appointment-setting experience is a plus.
- Ability to adapt and work across multiple businesses or departments.
- Growth-Oriented: Open to taking on additional responsibilities over time with the potential for growth into bookkeeping or a team lead role.
Employment Type
Full-time
