Administrative Assistant
Administrative Assistant
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Job Description
Administrative Assistant
If you are an ambitious Administrative Department Assistant eager to join a thriving organization we invite you to explore the possibility of becoming a valued member of our administrative team in West Palm Beach.
In this vital role you will be a proactive problem solver with outstanding communication abilities and a sharp eye for detail. Your background should include extensive administrative experience in an office setting where youve demonstrated the ability to not only complete assigned tasks but also to anticipate what comes next in a process. You think beyond your immediate responsibilities proactively identifying potential needs and challenges before they arise which helps keep the workflow seamless and efficient. While supporting the Executive Director and other administrative department leaders your skills and background along with a strong commitment to confidentiality will be a key part of a team that values growth dedication and excellence. As the Administrative Department Assistant here is what you will do:
- Plan and organize work to ensure that Executive Directors priorities and commitments are met organizational goals are achieved and best practices are upheld
- Manage the Executive Directors calendar including scheduling internal and external meetings. Coordinate complex scheduling and calendar management as well as content and flow of information to Board of Directors
- Create and update internal policies and processes that support administration and coordinate internal and external resources to expedite workflows
- Manage communication with employees on assigned projects and tasks
- Provide administrative and office support such as document drafting and spreadsheet creation
- Support certain members of the Administrative Management Team with projects as assigned
- Assist in planning on-site events
The following is a list of some of the important things we would like to see in a candidate:
- Minimum of five (5) years experience in an administrative role reporting directly to upper management
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
- Ability to maintain confidentiality and exercise discretion and good judgment
- Proficient in multifunction word processing software including Microsoft Office Suites (Word Excel Outlook PowerPoint) and related software
- Aptitude for learning new software and systems
- Flexible team player willing to adapt to changes and unafraid of challenges
- Contributes to administrative team effort by accomplishing related results as needed
- Excellent verbal and written communication skills
- Outstanding interpersonal and employee relations skills
- Exceptional organizational skills with a proven ability to meet deadlines
- Creative and proactive approach to problem solving
- Demonstrated ability to grasp and implement new concepts quickly
- Ability to function well in a high-paced and at times stressful environment
- Ability to work independently and as a team
Employment Type
Full Time
