Administrative Assistant - Logistics & Data Management
Administrative Assistant - Logistics & Data Management
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Job Description
This is a remote position.
Schedule:
- Preferably 4 hours per day 5 days a week (between 9:00 am and 5:00 pm)
- 20 hours per week (could do 4 days per week)
- Client time zone: Perth Australia (AWST)
Part-time position starting at 15-20 hours per week with potential to grow to full-time
Flexible scheduling within Perth business hours (8:00 am to 5:00 pm)
Seasonal workload variations with busy periods during production cycles
Opportunity for role expansion into e-commerce or other business areas based on performance
Work-from-home position with global team collaboration
Growth potential for the right candidate who demonstrates strong performance and initiative
Coordinate shipping documentation and logistics between factories and warehouses across multiple countries
Manage packing lists and commercial invoices received from factories in Indonesia and China
Perform data entry and spreadsheet management for inventory tracking and goods receipts
Upload and process spreadsheets into inventory management systems
Create and maintain Excel templates for shipping and logistics documentation
Communicate via Monday boards for project coordination and task management
Provide real-time support via chat platforms (WhatsApp WeChat Teams) during business hours
Cross-check and validate data from factories to ensure accuracy before processing
Assist with automation processes for goods receipts and inventory management
Handle seasonal fluctuations in workload and prioritize tasks accordingly
Requirements
Strong Excel proficiency including formulas spreadsheet creation and data manipulation (intermediate level)
Excellent English communication skills both written and verbal
Strong attention to detail and accuracy in data entry
Ability to work during Perth Australia business hours (8 AM - 5 PM)
Initiative and problem-solving skills to identify and resolve data discrepancies
Reliable internet connection and availability for real-time chat communication
Experience with logistics or shipping documentation preferred but not essential
Ability to learn new systems quickly and adapt to changing processes
Strong organizational skills and ability to meet deadlines
Benefits
- Permanent work from home
- Immediate hiring
- Steady freelance job
Please note that since this is a permanent work-from-home position and an Independent Contractor arrangement the candidates must have their own computer and internet connection. They will handle their benefits and taxes. The professional fees are at hourly rates and the rate depends on your performance in the application process.
Strong Excel proficiency including formulas, spreadsheet creation, and data manipulation (intermediate level) Excellent English communication skills, both written and verbal Strong attention to detail and accuracy in data entry Ability to work during Perth, Australia business hours (8 AM - 5 PM) Initiative and problem-solving skills to identify and resolve data discrepancies Reliable internet connection and availability for real-time chat communication Experience with logistics or shipping documentation preferred but not essential Ability to learn new systems quickly and adapt to changing processes Strong organizational skills and ability to meet deadlines
Employment Type
Full Time
