Project Coordinator
Project Coordinator
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Salary Not Disclosed
1 Vacancy
Job Description
About the role:
Reporting to the Small Formats Team Lead this position is responsible for coordinating the delivery of site mobilisation projects across all TCA operating networks typically a high volume of short program quick turn-around site projects. Multiple small formats (TOMRA Kiosks and Standalones) are required to be installed removed and relocated nationally in line with critical deadlines per State.
The Project Coordinator is responsible for creating maintaining and updating project documentation monitoring project progress and coordinating communications to the wider project team. The position will play a key role in assessing proposed sites for safety functionality and certifying that they meet the correct site requirements for business needs and for building certification. Assessment activities include but are not limited to compiling site reports contributing to budget forecasts and seeking approval from critical stakeholders.
A key element of this role is stakeholder management including liaising with vendors contractors local councils consultants the internal teams and other internal stakeholders within the business.
The Project Coordinator will also assist the Team by providing on the ground support with the progression of projects and mobilisation of installations
The duties that you will perform as a Project Coordinator include but are not limited to;
- Create project reports and completing relevant documents for installation process
- Conduct site visits/audits to assess suitability of leads received and working with the Team Lead advise what is required to enable installation
- Ensure all site packs are circulated and reviewed in a timely manner whilst providing feedback to the wider team
- Collation of all project documentation including but not limited to site plans scope of works briefs safety documents (eg SWMS insurances site work documentation inductions) etc
- Effective site documentation handover to the business from inception to the operation of the sites
- Contractor Management obtaining all documentation required by the business and stakeholders for engagement with contractors
- Obtain all on site induction requirements from Landlords/Centre Management and ensure these are obtained from all contractors ahead of works starting
- Coordination of project updates to the Team Lead and wider project team
- Proactively identify potential project delays or risks and escalate to the Team Lead with suggested mitigation strategies
- Ensure shared Project Management software is kept up to date to provide transparency and regular communications with other teams
- Assist the overall Team in solving technical and non-technical problems throughout the life of the project
- Effectively and professionally foster positive relationships with internal and external stakeholders
- Assist in managing contractors to ensure they are working safely efficiently and to budget
- Ensure all projects comply with state and local regulations safety standards and internal policies
- Support the submission and follow-up of council applications DA/BA approvals or other regulatory permits as needed
- Organise lessons learned and contribute to continuous improvement efforts for future mobilisation projects
- Perform additional tasks as reasonably requested by the Team Lead Senior Manager or CS&S Director
- Ensure activities are carried out in accordance with the companys safety quality control &
environmental management processes
Qualifications :
To be a successful Project Coordinator you will have:
Tertiary qualifications in Construction Engineering or similar discipline
Minimum of 3 years experience in a similar role within the construction or property development industries
Proficient in the use of the Microsoft Office suite and MS Project
A valid Australian drivers license and access to a vehicle
Excellent time management and organisation skills
Attention to detail to monitor and control project variables
Strong communication skills to coordinate with team members to ensure the project is completed on time and on budget
Applications close 20/09/2025 unless filled earlier.
Additional Information :
Does this sound like you! If so we would love to hear from you!
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Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
