HR & Office Coordinator
HR & Office Coordinator
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1 Vacancy
Job Description
We are looking for an energetic and organized HR and Office Coordinator to join the team! This is an in-office opportunity where you will contribute to the success of our company by supporting our most valuable assets our people! This role will be the go-to resource at our Bay Area headquarters and a key member of our global People team responsible for maintaining a thriving in-office and virtual workplace. If youre relentlessly positive detailed-oriented have a knack for developing and maintaining connections and love to creatively engage others this role is for you.
RESPONSIBILITIES
- Administratively support various HR functions including onboarding employee experience internal communication file management reporting and offboarding.
- Manage the content and strategic vision of our newly launched intranet site to better connect our global workforce.
- Partner with Employee Impact Groups and contribute to a variety of HR programs including ideation event planning and execution.
- Track Facilities-related expenses process purchase orders and invoices and reconcile corporate credit card activity.
- Boost employee recognition initiatives including in-office and virtual celebrations and acknowledgments.
- Manage our corporate calendar and coordinate in-office events to ensure a seamless experience including partnering with various stakeholders.
- Maintain the office by keeping conference rooms and common areas organized and oversee inventory to ensure the office is appropriately stocked.
- Coordinate snack and food orders for in office days meetings and employee events.
- Enhance employees onsite and remote experience by organizing engaging events celebrations and holiday decor fostering connection and celebrating company wins.
- Welcome employees and guests to ensure all feel comfortable and situated when visiting.
- Liaison with building management and vendors to ensure in-person safety and comfort.
- Provide administrative support to the office including receiving and distributing mail checking voicemails handling shipments and troubleshooting non-IT equipment.
YOURE OUR IDEAL CANDIDATE IF YOU:
- Love connecting with people at all levels from new hires to senior leadership.
- Thrive in a role where no two days are the same and variety keeps things exciting.
- Balance organization with creativity bringing fresh ideas for events recognition and employee experience.
- Have a knack for creating a welcoming fully stocked and well-run office environment.
- Work collaboratively across all departments contributing to projects and problem-solving with a can-do attitude.
- Prioritize the details while juggling multiple priorities in a fast-paced setting.
WHATS GREAT ABOUT THIS ROLE
- Youll build relationships with everyone from new hires to senior leaders and learn how different teams and roles contribute to the companys success.
- Youll become the snack and hydration guru who discover and provides delightful treats and drinks that surprise and satisfy the team.
- Youre a party planner who will help plan and host creative events that bring people together fostering a vibrant and collaborative company culture.
- Youll get hands-on exposure to a variety of HR projects collaborating with the HR team to gain valuable experience to propel your career.
- Youll enjoy a dynamic and ever-changing role where no two days are the same keeping you engaged and challenged.
Qualifications :
- 1 years of facilities administrative and/or HR experience
- Associates or Bachelors degree preferred
- Capacity to work independently and prioritize effectively
- Ability to maintain confidentiality and administer sensitive information
- Proficiency in computer systems (Word PowerPoint Excel Microsoft365 Apps Sharepoint etc.)
- Strong interpersonal and communication skills
- This role is physically demanding so you must have the ability to lift 50 lbs. without issue
Additional Information :
At SquareTrade youll have access to:
- Medical dental and vision coverage with network optionality to support our dispersed workforce
- HSAs and FSAs
- Open access to mental health benefits including 1:1 therapy coaching sessions and digital resources
- $75 monthly allowance to support self-care and well-being
- Up to 4% company match into 401(k)
- Supportive leave policies including paid parental grieving and loss and domestic violence protected leaves
- Paid Time Off
- Talent shares
- Tuition reimbursement
- Learning opportunities
- Hybrid work arrangements
- $80 monthly internet connectivity stipend
- Various corporate perks and discounts
SquareTrade is proud to be an Equal Employment Opportunity employer. We are committed to creating an inclusive work environment for all employees. We celebrate diversity and encourage applications from all qualified individuals regardless of race religion color national origin sex gender identity gender expression sexual orientation age marital status veteran status or ability status.
Thank you for your interest in a career at SquareTrade. Throughout your job search please be mindful of recruitment fraud.
Remote Work :
No
Employment Type :
Full-time
Employment Type
Full-time
