Asset Management Administrator
Asset Management Administrator
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Job Description
Schedule: M-F avg 8 hours per day- Must overlap for 5 working hours between 8 AM and 5 PM PACIFIC TIME
This role is 100% remote
About the Role
We are seeking a highly skilled and analytical Software Asset & Data Specialist to join our Enterprise Software Management (ESM) program. This role will serve as a key enabler of our digital transformation and technology cost optimization initiatives by building and maintaining an enterprise-wide software inventory with integrated financial contractual and usage data. You will be responsible for developing the data foundation that supports license optimization compliance readiness strategic planning and governance automation.
This position is ideal for a data-driven professional with deep knowledge of software asset management and a passion for building structured scalable systems that empower decision-making across IT Finance Procurement and Business Units.
Key Responsibilities
- Lead the development and continuous improvement of an enterprise-wide software inventory ensuring data accuracy across financial contractual usage and ownership domains.
- Design and implement scalable processes for software asset data normalization deduplication and classification.
- Integrate and reconcile data across platforms such as Zylo OpenLM SAP GL Coupa and procurement or contract management systems.
- Maintain and enforce data governance policies to ensure ongoing data integrity and lifecycle traceability.
- Collaborate closely with IT Procurement Finance and Security teams to support enterprise-wide visibility and alignment on software assets and cost centers.
- Generate structured reporting and insights to support license optimization vendor negotiations compliance audits and executive decision-making.
- Serve as a subject matter expert on software asset data and lifecycle management driving standardization and best practices.
Required Qualifications
- Bachelor s degree in Information Systems Finance Business or a related field; Master s preferred.
- 5 years of experience in Software Asset Management (SAM) IT Asset Management (ITAM) or Enterprise Technology Operations.
- Proficiency with asset and cost management platforms (e.g. Zylo Snow Flexera OpenLM ServiceNow SAM).
- Strong expertise in data modeling system integration and cross-platform reconciliation.
- Proven ability to design and manage structured reporting dashboards and data governance frameworks.
- Excellent communication skills with the ability to translate complex data into business-relevant insights.
What Success Looks Like
- 100% accuracy across software financial and ownership data attributes within 6 months.
- Complete contract metadata linkage for all high-impact software assets.
- Real-time reporting is enabled for license compliance renewals and spend management.
Enterprise stakeholders use insights to drive budgeting rationalization and governance outcomes.
Requirements
experience with scripting (preferably Python). We have plans on automating a lot of data intake, data validation, enrichment and also application onboarding use are preferred. We need candidates who truly understand software lifecycle to be able to work with all stakeholders from purchasing to decommisioning usecase including license management, license reclamation and engaging with business owners to establish governance.
Employment Type
Full Time
