Manager, Administrative Assistant Enablement & Operations

Were looking for a Manager Administrative Assistant Enablement & Operations to partner with Procores Product & Technology this role you will be a key driver of efficiency. Youll lead a team of executive assistants support a senior executive and own the administrative processes that keep our department running smoothly. This role is for a strategic thinker who is passionate about building scalable operations and developing people.

This position is based in our Austin office and reports to the Senior Director of Enablement and Portfolio. Were looking for someone to join us immediately.

What youll do:

• Lead & Empower: Directly manage and mentor a team of executive assistants fostering a culture of professional growth collaboration and operational excellence.
• Strategic Partnership: Serve as a trusted administrative partner to a senior executive anticipating needs managing complex calendars and communications and acting as a key liaison for internal and external stakeholders.
• Drive Process Excellence: Identify develop and implement streamlined processes for the administrative team to improve efficiency productivity and scalability.
• Operational Oversight: Manage department-wide operational tasks and projects ensuring accuracy and compliance while proactively identifying opportunities for improvement.
• Maintain Integrity: Handle sensitive information with the utmost discretion and professionalism building a reputation as a reliable and trusted partner.
• Strategic Partner: Serve as a trusted administrative partner to a senior executive managing complex calendars travel and communications.
• Process Excellence: Identify develop and implement streamlined processes for the administrative team to improve efficiency productivity and scalability.
• Operational Oversight: Manage department-wide operational tasks including expense reporting and project coordination ensuring accuracy and compliance.
• Maintain Confidentiality: Handle sensitive information with the utmost discretion and professionalism building a reputation as a reliable and trusted partner.

What were looking for:

• Proven experience leading and mentoring a team of administrative or support professionals.
• A track record of providing high-level support to C-suite or senior executives in a fast-paced environment.
• A highly resourceful and proactive problem-solver who can navigate ambiguity and find creative solutions.
• Exceptional organizational skills and a demonstrated ability to manage competing priorities with a calm resilient and detail-oriented approach.
• Strong interpersonal and communication skills with the emotional intelligence to build trust and rapport at all levels of the organization.
• Experience with process improvement change management and building scalable operational workflows.
• Proficiency with G Suite Slack and other collaboration tools.

Additional Information :

Base Pay Range $114400 - $157300. Eligible for Bonus Incentive Compensation. Eligible for Equity Compensation. Procore is committed to offering competitive fair and commensurate compensation and has provided an estimated pay range for this role. Actual compensation will be based on a candidates job-related skills experience education or training and location.

Perks & Benefits

At Procore we invest in our employees and provide a full range of benefits and perks to help you grow and thrive. From generous paid time off and healthcare coverage to career enrichment and development programs learn more details about what we offer and how we empower you to be your best.

About Us

Procore Technologies is building the software that builds the world. We provide cloud-based construction management software that helps clients more efficiently build skyscrapers hospitals retail centers airports housing complexes and more. At Procore we have worked hard to create and maintain a culture where you can own your work and are encouraged and given resources to try new ideas. Check us out on Glassdoor to see what others are saying about working at Procore.

We are an equal-opportunity employer and welcome builders of all backgrounds. We thrive in a dynamic and inclusive environment. We do not tolerate discrimination against candidates or employees on the basis of gender sex national origin civil status family status sexual orientation religion age disability race traveler community status as a protected veteran or any other classification protected by law.

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Alternative methods of applying for employment are available to individuals unable to submit an application through this site because of a disability. Contact our benefits team here to discuss reasonable accommodations.

For Los Angeles County (unincorporated) Candidates:

Procore will consider for employment all qualified applicants including those with arrest or conviction records in accordance with the requirements of applicable federal state and local laws including the City of Los Angeles Fair Chance Initiative for Hiring Ordinance the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

A criminal history may have a direct adverse and negative relationship on the following job duties potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing accessing and handling confidential information including proprietary and trade secret information as well as accessing Procores information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers stakeholders and/or colleagues; and 3. exercising sound judgment.